Job Information
Harvard University Coord, Biz Ops, BiGS/Inits in Cambridge, Massachusetts
64791BRAuto req ID:64791BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Boston Business Title:Coordinator, Business Operations, BiGS and HBS InitiativesSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
High school diploma, GED, or equivalent required.
5+ years of related experience required
Education beyond high school may count toward experience.
Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.
Additional Qualifications and Skills:This position requires a self-starter with excellent organization, project management, communication, and interpersonal skills. The candidate should have good professional judgment, know when to ask questions, when to take initiative, and how to prioritize work in an environment with multiple and often conflicting interests. The ideal candidate possesses the integrity to handle confidential information with discretion and the initiative and confidence to work independently. Strong problem-solving skills, attention to detail, and customer service skills are essential. Requires strong proficiency in using technology to support administrative, database and communications functions.Additional Information:This is a 40-hour/week, overtime-eligible position.
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.Department:HBS InitiativesPre-Employment Screening:Identity Job Function:General Administration Position Description:The major areas of responsibility include:
Manage and optimize business and operational processes, with a particular focus on department-wide financial processes (e.g., purchasing, forecasting, reporting), serving as “in-house” expert on related systems and tools.
Conduct periodic financial tracking and other analyses in conjunction with the director to provide ongoing information about departmental impact and outputs.
Support and streamline elements of recruiting and hiring processes for new hires (FTE and Contingent); manage arrival and departure process. Develop onboarding structure to educate incoming staff members about BiGS/Initiatives community and business practices.
Manage reporting and compliance requests from HR and Finance, working with the Director, and serve as a departmental liaison in School-wide Business Manager and HR Partners meetings.
Manage event planning for department-wide meetings. Activities include room scheduling, catering logistics, media and technology services, vendor management, and publicity and marketing. When partnering with colleagues on HBS-wide events, the Coordinator will support communication and coordination between Initiatives and other departments.
Manage special projects based on the evolving needs of the BiGS/Initiative teams. Potential projects may relate to department-wide operations, cross-School collaborations, and unique group-specific opportunities.
Serve as first-line contact for people interested in connecting with the department. Field direct inquiries regarding programming and activities.
May oversee work of support staff, students, and/or contingent staff (as needed).
Identify additional opportunities to systematize, optimize, and maintain administrative support across groups.
Work with Assistant Director of Constituent and Community Engagement to develop, implement, and maintain tools and processes to support cross-departmental learning, communication, and operations, including the development of resource sites on MS Teams to manage departmental records and communication lists.
Serve as office manager working with teams as needed on activities such as space allocation, facilities issues, and serving as first-line contact for operational staff inquiries.
This role is also responsible for other duties as assigned.School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Harvard Business School (HBS) Initiatives and the Institute for the Study of Business in the Global Society (BiGS) have recently joined forces to focus on issues at the intersection of business and society—challenges too complex for any one discipline or sector to solve alone. Together they galvanize the School’s intellectual and administrative acumen, activate constituencies within and beyond HBS, and create connections to practice in order to advance scholarship, foster innovation, and create meaningful impact at the convergence of capitalism and society.
The BiGS/Initiatives administrative department focuses on several important topic areas including the role of business and environment; business history; entrepreneurship; race, gender, and equity; health care; leadership; and social enterprise. For more information, visit: https://www.hbs.edu/bigs and https://www.hbs.edu/about/initiatives/
The Coordinator of Business Operations optimizes and supports the core operations, infrastructure, and activities of the BiGS/Initiatives department, reporting to the Director. They also support selected cross-cutting projects and efforts in coordination with the Associate Director, Technology and Strategic Operations and/or the Assistant Director of Constituent and Community Engagement. The Coordinator of Business Operations works independently with minimal supervision in a work environment with multiple and conflicting priorities, anticipating, and resolving problems, and updating supervisor on status of projects.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) About Us:Founded in 1908 as part of Harvard University, Harvard Business School (http://www.hbs.edu) (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.