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Harvard University Coordinator, Academic Affairs in Cambridge, Massachusetts

52395BRAuto req ID:52395BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Coordinator, Academic AffairsSub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • HS Diploma or equivalent required

  • 3-5 years of administrative management or executive assistant experience required

  • Excellent technical skills with high proficiency in MS Office, databases, and web editing

  • Strong outlook and excel skills, and a demonstrated ability to provide high-level support and project management

  • Excellent writing and proofreading skills

  • Proven ability to identify and implement solutions to address communication and procedural challenges

  • Ability to handle confidential materials with discretion

  • Excellent communication, interpersonal and organizational skills

  • Ability to multi-task, strong attention to detail, judgment, flexibility, and intiative

  • Must work well independently and as part of a team

Additional Qualifications:

  • Bachelors degree preferred

  • Experience providing high level support

  • Higher Ed experience preferred

Additional Information:In order to be considered for this position, a cover letter is required in addition to a resumeDepartment:Graduate School of Design, Academic AffairsPre-Employment Screening:Identity Job Function:General Administration Job-Specific Responsibilities:Provide Support to Executive Dean and Director of Administration for Academic Affairs

  • Provide regular high-level support to the Executive Dean; identify matters that need to be addressed and follow-up to ensure completion of high-level tasks and issues; manage administrative functions for the Executive Dean including workflow and communications, and understanding priorities; create systems to continuously reevaluate priorities; understand timeframes and adjust daily tasks and responsibilities to prioritize tasks for the Executive Dean. Manage the Executive Dean task list and follow up on activities to ensure timely completion of projects; draft summaries and briefing documents for the Executive Dean, and draft correspondence as needed;

  • Provide special project, reporting, and technical assistance on a wide range of projects as assigned by the Director of Administration for Academic Affairs and Senior Director of Curricular Affairs and Institutional Research;

Academic Matters

  • Coordinate the gathering of data, documentation, and record-keeping for studio and lottery-related materials, and administer aspects of the studio lottery

  • Manage Course Evaluation process and produce reports to inform department chairs and senior administrators; serve as primary point of contact for department staff on course evaluation process and improvements

  • In consultation with academic department staff, coordinate course registration details for all courses with a travel component

  • Assist Director of Administration for Academic Affairs with GSD travel matters, and serve as alternative contact for Harvard Global Support Services and Office of the Vice Provost for International Affairs; maintain information and policies related to student travel

  • Coordinate special projects related to academic affairs/administration, and serve as central point of contact for matters that span across academic departments and programs

  • Manage Studio Abroad program

Data management

  • Coordinate Digital Measures faculty database at the direction of the Director of Administration for Academic Affairs, identify ways for all information systems to better integrate; oversee systems integration across multiple databases and programs; evaluate and stay current with industry standards with respect to academic reporting tools

    • Provide Support to the Office of the Dean
  • Assist the Office of the Dean with coordination of several high-level school-wide academic prizes

  • Coordinate special projects and high-level events on behalf of the Dean and/or Executive Dean, including regular and ad-hoc school-wide and departmental events

    Other projects

  • Coordinate the Irving Fellowship program; create and maintain the Fellowship website, maunual, and records related to the Irving Fellowship, and coordinate the Fellowship in conjunction with the Dean, Department Chairs, and other GSD leadership

  • Coordinate all activities at the Philip Johnson Thesis House and serve as the main contact for all matters related to the house, including preparing for and coordinating with guests; ensuring general upkeep of the house; and updating the house calendar, inventory and protocols

School/Unit:Harvard Graduate School of Design EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:There are no known physical requirements related to this position. Working Conditions:Work is mainly performed in an office setting. Job Summary:The Harvard University Graduate School of Design seeks an enthusiastic self-starter to play an integral role in the Academic Affairs Department. As a member of the Academic Affairs team, the Coordinator will manage administration of the faculty information system, and manage course-related information, special projects and events on behalf of the Dean and Executive Dean, and provide high-level support to the Executive Dean, Director of Administration for Academic Affairs, and Senior Director of Curricular Affairs and Institutional Research.