Job Information
Harvard University Coordinator I in Cambridge, Massachusetts
66281BRAuto req ID:66281BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Coordinator ISub-Unit:Arts and Humanities Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Three or more years of related experience. Education beyond high school may count toward experience.
Additional Qualifications and Skills:
3-5 years of experience in financial management, preferably in a higher education setting but not required.
Strong proficiency in financial software and MS Office Suite (Excel, Word, PowerPoint).
Excellent organizational, communication, and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Attention to detail and problem-solving skills.
Familiarity with university policies and procedures is a plus.
Additional Information:We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.
Department:Arts and Humanities Administrative ServicesPre-Employment Screening:Identity Job Function:General Administration Position Description:
Provides financial, curricular, and administrative processing assistance for departments across the Arts & Humanities Division, including acting as delegates in Concur for faculty support. Adheres to Harvard University’s financial systems policies and procedures; sets up suppliers and corporations in Buy2Pay. Processes journals, invoice payments, and non-employee reimbursements using Harvard University’s financial platform.
Assists with processing documentation as may be necessary for new faculty and staff, including interfacing with the Office for Faculty Affairs and the Harvard International Office for faculty appointments.
Supports curricular support needs, including administrative support for course set up as may be necessary.
Provides ad-hoc support for faculty projects as needed.
Provides back-up support for departments within the FAS when there are short-term administrative staff leaves or vacancies
School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Arts & Humanities Administrative Services Group provides support to departments and centers in the Arts & Humanities Division. This position is one of a team of staff who provide financial, curricular, and administrative processing assistance for departments across the Arts & Humanities Division, including acting as delegates in Concur for faculty support. In addition, provides back-up support for departments within the FAS when there are short-term administrative staff leaves or vacancies. Adheres to Harvard University’s financial systems policies and procedures; sets up suppliers and corporations in Buy2Pay. Processes journals, invoice payments, and non-employee reimbursements using Harvard University’s financial platform. Provides ad-hoc support for faculty projects as needed. Supports curricular support needs, including administrative support for course set up as may be necessary. Assists with processing documentation as may be necessary for new faculty and staff.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.