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Harvard University Coordinator II (FSS) in Cambridge, Massachusetts

62525BRAuto req ID:62525BRJob Code:404038 Coordinator II (FSS) Department Office Location:USA - MA - Cambridge Business Title:Licensure CoordinatorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

3+ year related experience.

Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications.

Additional Qualifications and Skills:Bachelor's degree preferred.

Previous experience supporting licensure students highly desired.

Exceptional attention to detail and accuracy.

Strong verbal and written communication skills.

Ability to develop strong working relationships across a variety of constituencies.

Demonstrated experience managing and tracking data.

Previous experience with compliance matters. Additional Information:

Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year

• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date

• Retirement: University-funded retirement plan with full vesting after 3 years of service

• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.

• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.

• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

  • Hiring and retaining staff reflecting the diversity of those we serve

  • Providing employees opportunities to learn, grow, and be challenged

  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation

  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion

  • Communicating transparently and respectfully; and

  • Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit:

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Department:Master's StudiesPre-Employment Screening:Identity Schedule:Monday-Friday

35 hours per weekJob Function:Faculty & Student Services Position Description:

  • Provides guidance to candidates on applying for licensure through the ELAR system.

  • Collects candidates’ Massachusetts Education Personnel ID (MEPID) for purposes of licensure and performance assessments.

  • Collaborates with the Licensure Officer to assist students/ alumni pursuing licensure through interstate agreements.

  • Works with the Licensure Officer to respond to inquiries from students or programs and to generate letters of completion or add-on licensure for current students and letters for competency review or out-of-state licensure verification for alumni.

  • Manages data integrity for tracking and reporting on licensure candidate preparation.

  • Ensures that student transcripts are properly annotated for licensure.

  • In collaboration with the Licensure Officer, manages compliance with current and emerging DESE requirements.

  • Participates in targeted MA DESE professional development opportunities.

  • Meets regularly with licensure programs staff to ensure that required documentation is generated and retained.

  • In partnership with the Licensure Officer, participates in the cross-program coordination of priorities and resources for continuous improvement, documenting and storing outcomes for DESE reporting.

  • Monitors candidates’ assessment completion (for example, MTELs, PALs) for reporting to programs on updates and issues.

  • Works with students to secure required documents for licensure accounting (for example, transcripts, employment verification) so that candidates are issued MA licensure in a timely manner.

  • Works with the Licensure Officer to complete routine reports to DESE, including the Title II & State Annual Report as well as reporting requests for HGSE.

  • Prepares and distributes Supervising Practitioner course vouchers and Professional Development Points (PDP) certificates.

  • Issues and monitors payments to supervising practitioners, program supervisors (aka, mentors); license related costs for Teachers, purchasing and monitoring use of MTEL vouchers, candidate fingerprinting, etc.

  • Maintains internal files of documentation toward the next DESE formal program review.

  • Collaborates with LO to track program completers’ employment, retention in the field, and educator evaluation ranking using HGSE resources and the DESE institutional profiles and Edwin Analytics.

  • In collaboration with the Licensure Officer, revises and maintains Licensure Canvas Site.

School/Unit:Harvard Graduate School of Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

Job Summary:

Reporting to the Licensure Officer/Associate Director, the Licensure Coordinator (LC) provides key support in the following areas. This position is the program coordinator for licensure activity within the doctoral and master’s programs and serves HGSE alumni who have licensure-related questions or verification of program completion.

The LC works with graduate teacher candidates, school principal candidates, school counselors and school adjustment counselors, and school superintendent candidates. The LC will respond to prospective and current student licensure-related inquiries.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard’s Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote)