Massachusetts Veterans Jobs

66565BRAuto req ID:66565BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Administrative CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• Minimum three experience in office administration support, program support or related field (business environment and/or customer service). Education beyond high school may count toward experience.

• Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is required

• Ability to work overtime, including nights and weekends as needed is required.

Any candidate wishing to be considered must supply a cover letter in addition to their resumeAdditional Qualifications and Skills:

Strong customer service attitude; strong writing, editing and proofreading skills; willingness to work as part of a team and take initiative; excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment. Ability to produce high-quality, adapt to change, and respond quickly to last-minute requests regarding calendars, schedules and travel; ability to establish priorities and multi-task to produce a high volume of work accurately and efficiently while still meeting time-sensitive deadlines; ability to effectively and independently problem-solve; strong computer skills including advanced knowledge of Microsoft Office; ability to effectively troubleshoot technology issues and provide support for other staff members on the use of office technologies; strong attention to detail, accuracy, follow-through, and reliability is essential.

Additional Information:

Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year

• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date

• Retirement: University-funded retirement plan with full vesting after 3 years of service

• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.

• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.

• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

Hiring and retaining staff reflecting the diversity of those we serve

Providing employees opportunities to learn, grow, and be challenged

Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation

Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion

Communicating transparently and respectfully; and

Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Department:ERLPre-Employment Screening:Identity Job Function:General Administration Position Description:

Executive Leadership Administrative Support: Responsible for the execution of critical administrative support for the EdRedesign Faculty Director, Executive Director, and Deputy Director including: travel bookings, processing and editing email correspondence, scheduling meetings with key external stakeholders and the EdRedesign staff team, collecting agenda items, taking notes, preparing materials, and related administrative support. Work on ad-hoc projects, as assigned by the EdRedesign Executive Director. Schedules organizational-wide meetings. May supervise interns.

Events Support: Work in collaboration with EdRedesign’s events and finance team to support the planning/organizing of a moderate portfolio of events that includes but is not limited to external convenings with practitioners and partners in the field, staff events, and so forth. Logistical work includes supporting marketing/publicity, event timelines, room scheduling, catering, room setup/cleanup, arranging for and/or providing technical/AV assistance and audio-visual needs, travel arrangements, preparation of materials, drafting event-staffing plans, and other logistics, working closely with staff as needed. Some events are organized in partnership with the other external partner organizations.

Payroll, Expense Reports, and RA Hiring: Responsible for expense reports for EdRedesign Faculty Director, Executive Director and Deputy Director. Lead the processing of the required paperwork for hiring of student research assistants at the start of each semester, as well as at the beginning of the summer. Also oversees weekly payroll processes and procedures and speaker honorarium payments.

Onboarding/off-boarding: Supports the Executive Director and EdRedesign Finance and Events team in all onboarding/off-boarding processes of administrative operations. Under the guidance of the Executive Director, works with the building operations team to ensure adequate furnishings for faculty and staff offices. Coordinates the moving/removal of furniture and all aspects of office furnishing/maintenance/repairs for the entire department.

Equipment Coordination: Support the EdRedesign administrative team with relevant IT tasks including: serving as a liaison for computer refresh, repairs, and maintenance, inventory equipment maintenance and, working closely with HGSE and HUIT. Reports issues/problems and works with the appropriate constituents on prompt and adequate resolutions. Serves as a liaison for all aspects of copiers, ordering supplies, machine maintenance/repairs, etc.

Office Maintenance: Support the EdRedesign administrative team with the neat appearance and general upkeep of the reception, kitchen, closets, and resource areas. Provides support in the general inventory of supplies, keeping them organized, well stocked, and accessible. Periodic support in purchasing supplies and related expense reports. Works closely with and serves as liaison with the Building Operations team on building-related matters.

This is a one year term position with possibility of renewal.

School/Unit:Harvard Graduate School of Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:

Lifting, pushing, moving 20-30 lbs, sitting, walking, standing, stairs

Working Conditions:

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

This is a hybrid position. The work schedule is 35 hours/week, but some events may require a schedule adjustment and/or additional work hours. Availability to work occasional overtime is required.

Work Format Details

This position is based primarily on-campus, in Massachusetts. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Job Summary:

About EdRedesign

The EdRedesign Lab at Harvard Graduate School of Education: Founded in 2014 by Paul Reville, Francis Keppel Professor of Practice of Educational Policy and Administration at the Harvard Graduate School of Education, EdRedesign provides catalytic support to the cradle-to-career place-based partnership field to drive systems-level change and open personalized pathways to well-being, educational attainment, civic engagement, and upward mobility. To support this growing field to effect transformational change that serves the needs and talents of individual children and youth, our work focuses on talent development, actionable research, our Institute for Success Planning, and our By All Means initiatives. Our mission is to ensure the social, emotional, physical, and academic development and well-being of all children and youth, especially those affected by racism and poverty.

Job Summary

Reporting to the Executive Director of the EdRedesign Lab at Harvard Graduate School of Education, the Executive Coordinator performs a wide range of complex, often confidential, administrative and clerical duties to support the growing organization. The position will also support a growing portfolio of programmatic, community-building, and faculty/staff events. The position communicates with and provides services to a wide range of internal and external constituents. It anticipates and resolves general administration/operations problems and updates the Executive Director on the status of assigned and ad/hoc projects. May oversee the work of students, casual workers and temps.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-KC2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us: HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

• Hiring and retaining staff reflecting the diversity of those we serve;

• Providing employees opportunities to learn, grow, and be challenged;

• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;

• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;

• Communicating transparently and respectfully; and

• Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu