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Harvard University Coordinator II in Cambridge, Massachusetts

54630BRAuto req ID:54630BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Executive AssistantSub-Unit:Harvard Human Resources Salary Grade ( :055Time Status:Full-time Union:99 - Non-Union, Confidential Non-Ex Basic Qualifications:

Minimum of five years of related experience; a combination of education and experience may be considered.

Additional Qualifications and Skills:

Ideal candidate will also possess the ability to manage multiple issues with a capacity to prioritize responsibilities and manage deadlines; able to work with confidential information with discretion. Strong interpersonal, communication (including good writing and proofreading skills), diplomacy, and organizational skills required. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook necessary.

Additional Information:

Standard hours are 40 hours per week. Schedule TBD.

Harvard Human Resources is committed to enabling Harvard’s world changing mission through inclusive excellence in Human Resources practices.  We welcome applicants who bring varied experiences, backgrounds, and expertise to advance the work of the department in service to Harvard’s mission.  

If you believe you need a reasonable accommodation in order to search for a job or to submit an application, please contact us at 617-495-2772. This is a dedicated line to assist job seekers with a disability requiring assistance in applying online.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage:

Department:VPHRPre-Employment Screening:Identity Schedule:This is a full-time Non-Union, Confidential Non-Exempt position, 40 hours per week.Job Function:General Administration Job-Specific Responsibilities:

The Executive Assistant serves as the first contact and interface between the Vice President and internal and external audiences. The Executive Assistant provides a wide range of complex administrative support to the Vice President for Human Resources. The Executive Assistant will work independently with minimal supervision with the ability to manage multiple and competing priorities. Specifically, the Executive Assistant will:

  • Manage complex calendars, schedule meetings, and applicable logistics such as booking rooms, catering, compiling meeting materials.

  • Arrange department-wide meetings and special events.

  • Manage and oversee preparation of daily materials including but not limited to daily briefings and talking points, maintaining files and historical records.

  • Review and edit documents, meeting materials, and correspondence.

  • Assist with processing expenses, invoices, and reimbursements.

  • Review, research, and route incoming phone calls and messages.

  • Work with Vice President to lend project management support on HHR wide initiatives.

  • May work on special projects and other duties as assigned.

School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic, this role will begin remotely. The remote nature of this job is only temporary. Once the University and the supervisor determine that it is appropriate, we look forward to welcoming the new hire to campus. At that time, the employee will be required to move work location to the Cambridge campus as a condition of continued employment.