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Harvard University Development Assistant, External Relations in Cambridge, Massachusetts

53383BRAuto req ID:53383BRJob Code:403033 Staff Assistant III Location:USA - MA - Boston Business Title:Development Assistant, External RelationsSub-Unit:------------ Salary Grade ( :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Three or more years of related experience is requiredAdditional Qualifications and Skills:This individual demonstrates:

  • an ability to work independently

  • outstanding organizational skills and a meticulous attention to detail

  • an ability to communicate effectively and professionally

  • demonstrated initiative and willingness to continuously develop new skills

  • an ability to work with multiple supervisors and manage competing priorities to meet deadlines

    Additional Qualifications include:

  • College background or business training beyond high school preferred. Education beyond high school may count toward experience.

  • Strong computer skills with Microsoft Outlook, Word, Excel, and PowerPoint required.

  • Familiarity with Advance or other prospect management tools and a working knowledge of complex Excel functions a plus.

  • This individual asks questions, has good judgement, is accountable for his/her actions, and follows through on projects.

  • The position requires a strong customer service orientation for frequent interaction with colleagues, alumni, and donors; comfort with numbers and reporting; good judgment and flexibility.

  • The ability to handle confidential material with tact and discretion is required.

  • This individual has a desire to work as part of a team with an all hands on deck approach, and maintains a “no job is too big or small” philosophy.

Additional Information:This position is approved for a 2-year term (with the possibility of renewal/extension) which begins on the person's first day of employment. This 2-year term limit does not apply to current Harvard employees.

During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS are profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here. ( Department:External RelationsPre-Employment Screening:Identity Job Function:Alumni Affairs and Development, General AdministrationJob-Specific Responsibilities:Specific responsibilities include, but are not limited to:

  • Preparing officers for travel which may include: hotel and flight arrangements; preparing itineraries; compiling research; and preparing materials for alumni.

  • Supports trip follow up by preparing expense reports, sending follow up materials to alumni, and entering contact reports. Supports frontline officers with list management, giving reports, and maintaining prospect updates in Advance database.

  • Researches gift and academic areas to help address donor questions.

  • May assist in preparing gift proposals and ensuring gift/pledge information is entered into Advance database.

  • Oversees planning of some high-level events, including: preparing invitation lists, sending invites, managing RSVPs, writing event bios, working with event sites, and coordinating event follow up. (when in person events resume)

  • Some data entry required.

  • Drafts, edits, and proofreads correspondence, answers phones, reserves meeting space, maintains calendars, and orders office supplies.

  • Works regularly with a variety of different reporting databases and software programs.

  • Other administrative/professional responsibilities as needed.

  • Occasional overtime may be required, in addition to the ability to work two weekends per year (May/June and Sept/Oct) for Alumni Reunions, when in person events resume.

School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative and project activities related to Development. This individual works on an interdependent team of support staff (Development Administration) within the larger Development group including Principal Gifts, Major Gifts, Annual & Reunion Giving, and Gift Planning. This role will report to the Senior Associate Director of Development Administration with additional reporting lines to 3 frontline fundraisers that they will support in all aspects of their day to day work.