Massachusetts Veterans Jobs

executive administrative assistant.

• cambridge , massachusetts

• posted today

job details

summary

• $50 - $60 per hour

• temp to perm

• bachelor degree

• category office and administrative support occupations

• referenceAB_4614306

job details

A Gobal Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their team! Overview: The incumbent provides high-level administrative and office support to the VP/Head and direct reports and team as required. Work is generally of a critical or confidential nature. The work includes analytical and specialized administrative support to relieve and assist staff of complex details and advanced administrative duties. May handle special projects and execute research and some data analysis tasks. Collects and prepares information for use in discussions/presentations. Coordinates activities between departments and outside parties. Contacts and works with company personnel at all organizational levels to schedule meetings, gather information and may prepare agendas, minutes, and reports, as needed.

salary: $50 - $60 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

Manage Senior leader and team's agenda as well as Departments meeting management

• Manages complex and team global schedules; schedules meetings and makes travel arrangements for supported team as necessary

• Manages the administrative priorities and solves conflicting priorities

• Accountable for team meetings and other department meeting planning and organization (schedule attendees, book conference rooms, virtual meetings, arrange catering, prepare presentations & meeting materials, if requested, etc.).

• Support with administrative duties and handling/preparation of confidential information· Performs administrative duties, which may involve contact and exposure to highly confidential materials and information and handling of non-routine information· Uses appropriate tools for required work including Microsoft Outlook, Word, Excel and PowerPoint· Creates and prepares correspondence, spreadsheet reports and presentations as needed· Organizes and attends department meetings· Monitors, screens, responds to & distributes incoming communications (inbox, MS Teams, phone, etc.), and answers & manages all communication· Assists with maintenance of share point websites, as requested and assumes responsibility for maintaining administrative documents e.g. Organizational charts, headcount trackers etc. on relevant SharePoint sites

The essential functions of this role include:

• working in a smoke free environment

Skills

• MS-OFFICE

• MS TEAMS

• Concur

• Travel Arrangements

• Creating Presentations

• Conflict Resolution

• Problem Solving

• Multi-tasking

• Interpersonal Skills

• Organization

• Preparing Agendas

• Maintaining Calendars

• Scheduling Meetings

• Administrative Priorities

• Epense Reporting

Qualifications

• Years of experience: 8 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

get in touch

we are here to help you with your questions.

LM

lauri marsanne

• +1 617 349 0200 (tel:+1 617 349 0200)

• lauri.marsanne@randstadusa.com