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Harvard University Executive Assistant in Cambridge, Massachusetts

65881BRAuto req ID:65881BRJob Code:403035 Executive Assistant Department Office Location:USA - MA - Cambridge Business Title:Executive AssistantSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:99 - Non-Union, Confidential Non-Ex Basic Qualifications: At least 3 years of high-level administrative support experience. Must have experience supporting senior level leaders and executives.

Additional Qualifications and Skills:

  • Excellent computer skills including competency in Microsoft Office programs (Word, Excel, PowerPoint) and Zoom

  • Demonstrated ability to maintain confidentiality and exercise discretion.

  • Must enjoy working in a fast-paced environment, work well under pressure and be able to prioritize work.

  • Excellent organizational and interpersonal skills with tact, poise, and the ability to handle complex, confidential issues required.

  • Dedicated team player with strong customer service orientation and sense of humor.

  • Bachelor’s degree is a plus, though not required.

  • Familiarity with Harvard is a plus, though not required.

Additional Information: Learn more about our work culture ( and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $64,051 - $101,923

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Dean's OfficePre-Employment Screening:Identity Job Function:General Administration Position Description: Duties Include (but are not limited to):

  • Perform complex administrative duties, with the highest degree of confidentiality and judgment, using strong communication and customer service skills.

  • Manage complex busy calendar for the Dean; schedule appointments and coordinate all aspects of travel.

  • Provide administrative support to the Chief of Staff, including scheduling and high-level meeting coordination.

  • Respond to Dean's correspondence and invitations as directed by Chief of Staff; compose and edit letters, memos, and other communications.

  • Serve as the first point of contact for the Dean’s Office, greeting in person visitors to the office and screening and referring incoming phone calls and requests for meetings.

  • Manage the Dean’s Office email account, responding to or referring to appropriate departments as needed.

  • Work collaboratively and professionally with Dean's Office team, providing backup for various support functions, including financial transaction processing.

  • Work collaboratively with the offices of other senior leaders at the University, where required.

  • Identify and keep track of meetings at which the Dean will have staffing needs; coordinate with the schedules of those staff to ensure that the Dean’s staffing needs are met.

  • Ensure timely collection and production of the Dean’s daily briefing materials.

  • Perform other duties as necessary.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Harvard Kennedy School Dean’s Office seeks an Executive Assistant to join our team. Reporting to the Chief of Staff, the Executive Assistant serves as key member of the Dean’s Office, providing a range of high-level administrative support to the Dean, the Chief of Staff and the Dean’s Office.

As the Executive Assistant to the Dean and Assistant to the Chief of Staff, you will play a vital role in supporting the leaders of our dynamic and mission driven organization. This is a hands-on, high-impact role where you will work closely with the Dean, the Chief of Staff, and constituents across the Havard Kennedy School and Harvard University on a daily basis. This is an excellent opportunity to grow your career in higher education administration. The ideal candidate will be a highly organized, collaborative self-starter who thrives in a fast-paced environment and is motivated by contributing to our mission of training public leaders and improving the world. We are committed to fostering a diverse and inclusive community and seek candidates who share our commitment. Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. ( Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-ES2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.