Bentley Systems Executive Assistant in Cambridge, Massachusetts
Location: US – Eastern Time Zone (open to remote, hybrid, or in office)
Our software helps infrastructure builders, maintainers, and operators to successfully and efficiently overcome the complex engineering challenges that they face every day. The Chief Product Officer leads an organization of close to 2 thousand colleagues whose purpose is to design, develop, distribute, and deploy those solutions.
We are now in search of an experienced Executive Assistant to support this executive in managing a complex array of responsibilities, relationships, commitments, and accountabilities. You are an excellent match for the job if you have experience working in an enterprise software / high tech business, you are highly proficient with a wide variety of business applications (office apps, ERP systems, etc.), and you can handle multiple tasks and requests with a clear sense of priority. In this role, you will also be providing ad-hoc support to the wider Leadership team within the product organization as needed.
Manage complex office administrative work requiring the use of independent judgment and initiative.
Manage the personal and professional calendar of one or more senior leaders, scheduling appointments as required.
Serve as a gatekeeper to filter incoming information and requests for meeting time with senior leaders and setting priorities, as appropriate.
Co-ordinate and produce quality information within the required timescales, including presentations, documents packs and spreadsheets.
Prepare senior leaders for meetings by researching relevant content and preparing talking points.
Administer meetings, ensure attendance and that the agendas are met. Take minutes at Senior Management meetings as and when required.
Work with the Senior Management Team, ensuring queries and documentation are completed/processed in a timely manner.
Provide support on internal projects, including management of deadlines, gathering of information, and ensuring deliverables are met by the team.
Organize and arrange travel and accommodation including provision of itineraries and administration of expenses thereafter.
Take a pro-active approach on how to improve systems and processes.
Required Knowledge, Skills, Abilities, and Experience:
5+ years’ experience as Executive Assistant or Personal Assistant experience supporting Senior Management.
Ability to always maintain confidentiality.
Exceptional attention to details and planning skills, with proven ability to multitask.
Ability to build a network and relationships.
Excellent verbal and written communication skills.
Used to working with different time zones and often asynchronously.
Ability to navigate complex situations with diplomacy.
Ability to produce high quality presentations and briefing packs.
Computer literate with strong Office 365 experience.
Willingness to spend time understanding all areas of the business to be most effective at your job.
Hands-on approach and growth mindset.
Requires sitting or standing at will while performing work on a computer (or any other physical requirements (https://www.bls.gov/ors/factsheet/visual-overview-of-physical-demands.htm) ). The role requires communication with managers, peers and other colleagues of the company in person, and by utilizing Microsoft Teams chat, calling and meeting functions.
This role does not require travel.
What We Offer:
A great Team and culture – please see our Recruitment Video. (https://youtu.be/Zcj2U5KCo1g)
An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
Competitive Salary and benefits.
The opportunity to work within a global and diversely international team.
A supportive and collaborative environment.
Colleague Recognition Awards.
About Bentley Systems
Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, Seequent's leading geoprofessional software portfolio, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,500 colleagues and generates annual revenues of approximately $1 billion in 186 countries.
Equal Opportunity Employer
Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, disability, protected veteran status, religion, national origin, age, or any other protected characteristic. This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training. EEO is the Law (https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf) and EEO is the Law Supplement (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) documents provide additional information about your rights as an applicant under the law.
Bentley Policy on EEO, Affirmative Action and Pay Transparency Non-Discrimination https://prod-bentleycdn.azureedge.net/-/media/files/documents/careers/bentley-eeoaa-statement-of-policy.pdf?la=en&modified=20211005082651
Bentley participates in e-Verify / Bentley participa en e-Verify / Right to Work Notice https://prod-bentleycdn.azureedge.net/-/media/files/documents/careers/e-verify-poster.pdf?la=en&modified=20210929150033
Request an Accommodation
As an Equal Opportunity Employer, Bentley is committed to providing reasonable accommodations to applicants with disabilities. We encourage you to request a reasonable accommodation if you are not able to fully use or access our online application system. You can make an accommodation request by calling 610-458-5000 or sending us an email at firstname.lastname@example.org
Equal Opportunity Employer/Minorities/Females/Veterans/Disabled
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