Job Information
Harvard University Fellowships and Administrative Coordinator in Cambridge, Massachusetts
66097BRAuto req ID:66097BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Fellowships and Administrative CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Two years of administrative support experience.
Additional Qualifications and Skills:
Ability to work independently and as part of a team.
Highly organized and detail oriented.
Ability to multitask effectively and thrive in a fast-paced environment.
Excellent client service and interpersonal skills and strong written and verbal communication skills.
Sound judgment around confidential and sensitive material.
Good computer skills with proficiency using a variety of software, including Microsoft Office Suite and Outlook.
Interest in learning administrative and fellowship systems is important.
Additional Information:This position is a fully-benefits eligible term appointment through June 30, 2025, with possibility of renewal.
Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Salary Range : $59,027 - $93,064
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Department:Carr CenterPre-Employment Screening:Identity Job Function:General Administration Position Description:
Fellowship responsibilities include:
Coordinating fellowship programs’ activities, including scheduling weekly seminars, handling Zoom for seminars and meetings as well as study groups, and other fellows-related programs
Communicating with faculty, students, staff, and other University departments on issues relating to fellowship and grant programs; serving as the primary contact and source of information for fellows, students, and faculty interested in learning about the programs; updating materials for program website and for the Center’s Annual Report; working with the Center’s communications team as needed
Administration of annual fellowship and student funding application processes, including: using and maintaining application portal; publicity and promotion of all programs; correspondence with applicants; collection and organization of applications; and conveying decisions to applicants
Data collection, management, and record keeping (including but not limited to fellow records, database maintenance, systems management) for all fellowship programs, including collecting and tracking all information needed to appoint fellows and to ensure their smooth onboarding to the Center as well as tracking fellows as they depart and keeping records that will allow the eventual building of alumni networks
Processing fellowship appointments with HR; reconciling fellowship expenses and reimbursements as needed
Providing administrative support to Fellows on an ongoing basis for a wide range of administrative tasks, including (but not limited to): office needs, IT needs, incoming and outgoing fellow processes, etc.
Supporting the Events and Programming Coordinator at fellowship convenings
Administrative responsibilities include:
Administers departmental operations, processing invoices, expense reports, and other financial transactions, ordering office supplies, and assisting Events and Programs
Coordinator with travel and meeting arrangements. Provides research and production support as needed in preparation of departmental reports and publications.
Shared responsibility for keeping the office presentable
Basic, front line office administration: mail distribution, file maintenance, supply ordering, and inventory maintenance; managing the Center’s general email inbox and voicemail
Assist with and take some responsibility for day-to-day operations of office, such as placing work orders with facilities
Other tasks or projects as they arise
School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Carr Center for Human Rights Policy at the Harvard Kennedy School focuses on building more just, peaceful societies through human rights teaching, training, and collaboration. More information on the Center’s mission, programs and priorities can be found on its website at www.carrcenter.hks.harvard.edu
Reporting to and working closely with the Executive Director, the Fellowship and Administrative Coordinator performs a wide range of administrative and HR duties within the Carr Center for Human Rights Policy. This position works regularly with staff, fellows, and other constituents within and outside of Harvard.
Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-DS1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.