Harvard University Financial Analyst II in Cambridge, Massachusetts
53752BRAuto req ID:53752BRJob Code:405007 Financial Professional (N) Location:USA - MA - Cambridge Business Title:Financial Analyst IISub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
Bachelor’s degree or comparable experience
3+ years of direct accounting, financial management, data analysis, and/or grants management experience. Progress toward relevant professional certification may count toward experience.
Proven ability to utilize multiple financial and reporting systems, as well as other applications (i.e. Excel, Word, PowerPoint, and Adobe)
Additional Qualifications and Skills:The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
Demonstrated strength in written and verbal communication
Ability to prioritize and handle large volumes of work in a deadline driven environment
Ability to work independently and as part of a team
Strong attention to detail with excellent organizational and time management skills
Ability to handle complex and confidential information with discretion and judgment
Working knowledge of accounting and direct experience in financial management
Experience with fund accounting or sponsored accounting
Experience in sponsored programs or a research environment
Problem-solving orientation and ability to be thorough and detail-oriented, but also able to summarize and convey the bigger picture
Please provide a cover letter with your application and upload as one document.
Harvard University requires pre-employment reference and background screening.
We are unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
More about FAD:
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Office of the Controller
Office of Finance and Administration
Office of Financial Strategy and Planning
Office for Sponsored Programs
Office of Treasury Management
Risk Management and Audit Services
Capital Planning and Project Services
For more about the Financial Administration Department and its 8 reporting units, see: http://finance.harvard.edu
Diversity, Inclusion & Belonging:
Harvard's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Harvard aims to foster a campus culture where everyone can thrive, a key to which is ensuring that we each experience a profound sense of inclusion and belonging.
Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:
Flexible work environment: FAD supports flexible work arrangements where business needs allow.
Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. https://huecu.org
Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.
Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Learn more: https://hr.harvard.edu/totalrewards
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.
Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Finance Job-Specific Responsibilities:
Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology.
The Financial Analyst II (FA II) supports the Research Finance (RF) portfolio in the Office for Sponsored Programs (OSP). The FA II is responsible for the oversight of financial deliverables and related compliance of a portfolio of sponsored awards at the Harvard Medical School and the Faculty of Arts and Sciences, including monitoring, reporting, invoicing, accounts receivable collections, reconciliation, and closeout. The FA II works in collaboration with clients to meet these deliverables and manage sponsored accounts. The portfolio will include a mix of departments and centers with approximately 200 active awards of various size and complexity. The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. The FA II will work independently and use judgment in interpreting and implementing sponsor and University policies and procedures. In addition, the position requires collaboration across teams and with academic departments/units and the ability to escalate and manage material issues.
This is a great opportunity for a professional with sponsored research administration experience, or with a foundation in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA II reports to the Harvard Medical School/Faculty of Arts and Sciences Portfolio Team Manager and will also be supervised by the Team Lead.
Typical duties include:
• Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, invoicing, and closeout
• Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action
• Works with departmental and RF staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio
• Monitors active awards to proactively identify potential issues
• Works independently to research and resolve issues, escalating as needed
• Analyzes financial data and submits journal entries that will affect Harvard’s general ledger
• Independently enters final data in Harvard’s auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables
• Analyzes financial data to identify potential risks and issues
• Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors
• Proposes resolutions for complex issues and for financial management best practices
• Documents all work so that it is clear under future review by staff or auditors
• Provides requested documentation for annual audits and ad-hoc internal or external audits
• Interacts with Harvard’s sponsors as needed to clarify terms and submit required reports and invoices
• Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units
• Assists with developing and delivering metrics / reports, business process documentation, training initiatives, and special projects as needed
School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:
Interview and onboarding activity for this position will be conducted via telephone & Zoom video conferencing. If you accept our offer and join the team, your position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic, you will begin your work remotely. The remote nature of this job is only temporary, and all remote work must be performed within the United States. We currently expect that you will work remotely until July 31, 2021. We will, of course, keep you updated as we know more. Once the University and your supervisor determine that it is appropriate, we look forward to welcoming you to campus. At that time, you will be required to move your work location to the Cambridge campus as a condition of continued employment.
Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website: https://hr.harvard.edu/corona-virus-workplace-policies.