Job Information
Harvard University Financial and Admin Coord in Cambridge, Massachusetts
67914BRAuto req ID:67914BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Financial and Administrative CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
3 years or more of demonstrated financial and administrative experience.
Basic level proficiency with Microsoft Excel and other Microsoft platforms.
Many kinds of experiences could prepare an individual to thrive in this role. We expect the strongest candidates will have many of the additional qualifications listed below.
Additional Qualifications and Skills:
Strong administrative and procedural practices including self-organization, time management, and attention to detail.
Exceptional organizational and project management capabilities.
Ability to work effectively under pressure, adjust to frequently changing work assignments, respond promptly to multiple requests, and remain flexible and positive in the face of changing priorities.
High level of maturity and empathy with outstanding interpersonal and communication skills to develop and maintain collaborative relationships with colleagues and potential fellows.
Ability to exercise independent leadership, prioritize multiple tasks, and work collaboratively with a variety of constituencies.
Eagerness to learn, discretion on confidential matters, and ability to multitask.
Demonstrated proficiency with MS Office, database, and e-mail computer applications.
Commitment to mission-driven work.
Additional Information: This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.
Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Salary Range : $60,503 - $95,391
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Department:Taubman Center for State and Local GovernmentPre-Employment Screening:Identity Schedule: 9 - 5 Monday through Friday Job Function:General Administration Position Description: Finance
Independently process financial transactions including invoices, reimbursement expenses for all GPL staff and fellows, credit card expense reports, and other accounts payable and receivables using Harvard's online systems (such as Concur and Buy2Pay). Processing entails (but is not limited to) vendor setup, create and submit requisitions and invoices, serve as Concur delegate for GPL staff and fellows, serve as delegate for the GPL Department credit card, and create and submit non-employee reimbursements.
Monitor financial transactions to ensure timely payment, posting to proper chart of accounts, appropriate supporting documentation is maintained, maintain payment spreadsheet trackers, and ensure adherence to University, HKS, and GPL’s policies and procedures. Resolve any discrepancies.
Human Resources
Responsible for managing all aspects of approval for hiring new or extending existing fellows. This includes serving as fellows coordinator in workflow (Appxtender) which entails drafting and submitting the fellow nomination or extension form, obtaining and submitting fellows CV, and monitoring the fellow's approval workflow.
Responsible for HR personnel actions required for hiring new fellows or extending existing fellows. This includes (but is not limited to) submitting hiring or extension requisitions in PeopleSoft along with all required supporting documentation such as offer letters and coordinating I9 process.
Responsible for submitting required fellow’s HR forms in PeopleSoft for salary changes, processing the end of appointments, and add pays.
Administration and Operations
Serving as an administrative point of contact for GPL fellows and staff, prioritizing multiple tasks and projects in a fast-paced environment.
Support GPL operations including kitchen and event supplies, facilities requests, providing logistical support related to special events at the GPL.
Serve as a backup to the GPL Operations Coordinator (such as with event logistics and IT requests).
Complete other administrative activities and tasks on the strategic and operations team in support of the GPL team which may include:
Coordinating travel arrangements
Database management
Ordering business cards for fellows
School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The mission of the Harvard Kennedy School Government Performance Lab (GPL) is to accelerate progress on difficult social problems by improving how state and local governments across the country deliver services to their residents. Our team collaborates closely with government innovators in developing and testing ways to create more just and effective service systems in areas including child and family wellbeing, public safety and justice, and homelessness and housing. To date, the GPL has engaged with 100 jurisdictions across 38 states and has conducted more than 278 projects shifting more than $6.2B in government spending towards results.
The Financial and Administrative Coordinator will report to the Director of Operations and will provide a range of financial, administrative, and operations support for the GPL.
Commitment to Equity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.
Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-DS1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.