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Massachusetts Institute of Technology Financial Assistant 2 in Cambridge, Massachusetts

Financial Assistant 2

  • Job Number: 19756

  • Functional Area: Finance/Accounting

  • Department: Office of Engineering Outreach Programs

  • School Area: Engineering

  • Employment Type: Full-Time Temporary

  • Employment Category: Non-Exempt

  • Visa Sponsorship Available: No

  • Schedule:

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    Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. We value diversity and strongly encourage applications from individuals from all identities and backgrounds, like yours. If you’re motivated, want to be part of a unique, multicultural, collaborative, and inclusive community, and help shape the future – then take a look at this opportunity.

    Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

FINANCIAL ASSISTANT 2, Office of Engineering Outreach Programs (OEOP) (https://oeop.mit.edu/about-oeop) (temporary, 6 months), to coordinate and perform complex and diverse operational and financial administrative activities, assisting the manager of finance and administration, finance and administration staff, and executive director. Will review, process, and/or track financial transactions, including reconciling accounts, purchasing, communicating, and maintaining electronic/paper records; monitor financial activity for general, fund, and research accounts; assist with the preparation of financial/budget spreadsheets, documentation, and/or forms; and communicate with executive director and staff regarding OEOP’s policies, procedures, and financial operations. Responsibilities include monitoring and reconciling over thirty accounts/cost objects; assisting with accruals and carry-forward lists; closing outstanding and issuing new purchase orders; handling salary distribution changes; processing student appointments; reviewing, processing, and tracking payments and reconciling vendor purchases, invoices, procurement requisitions, and requests for payment; settling billing discrepancies and approving invoices/RFPs and travel expense reports; verifying credit card purchases, generating reports, and performing projections and account maintenance; assessing monthly transactions related to cost objects (FRC) to ensure that expenses and revenues are accurate, timely, complete, and properly documented; tracking submitted proposals; and performing other duties/projects as needed.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years office or administrative experience; strong organizational, time-management, interpersonal, and written and verbal communication skills; ease with both telephone and in-person contacts; flexibility; and commitment to diversity and serving diverse constituents. Must be able handle multiple tasks simultaneously; prepare minutes and short documents; perform word processing, database, and accounting functions, including some troubleshooting and system updating; maintain confidential information; and demonstrate good decision-making during unexpected situations. PREFERRED: bachelor’s degree, MIT experience, and experience collaborating with in-person and remote teams. Job #19756-5Must be able to work some evening and weekend hours while programs are in session.This is a temporary, six-month appointment.Employment is dependent upon the satisfactory completion of background check.6/16/21

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