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Harvard University Grants & Contracts Officer in Cambridge, Massachusetts

56317BRAuto req ID:56317BRJob Code:F1558P Research Admin IV Pr Location:USA - MA - Cambridge Business Title:Grants & Contracts OfficerSub-Unit:------------ Appointment End Date:22-Dec-2023Salary Grade ( :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • J.D. strongly preferred and could offset years of experience

  • Excellent communication skills - verbal, written, and interpersonal.

  • Strong negotiation skills, tact, and diplomacy.

  • Proven ability in collaborative problem-solving.

  • Demonstrated comfort in working in a dynamic, multiple-deadline driven environment.

  • Training experience is helpful, as well as an interest in mentoring others.

  • Demonstrated ability to work individually or within a team and to think creatively and provide sound advice.

  • High level of confidence and willingness to accept high-level responsibilities is required.

  • Should have broad academic interests and the ability to think critically about programmatic, financial, and policy issues.

Additional Information:

Please provide a cover letter with your application and upload as one document.

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • We are unable to provide work authorization and/or visa sponsorship.

  • This position has a 90-day orientation and review period.

    More about FAD :

FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:

  • Office of the Controller

  • Office of Finance and Administration

  • Office of Financial Strategy and Planning

  • Office for Sponsored Programs

  • Office of Treasury Management

  • Risk Management and Audit Services

  • Strategic Procurement

  • Capital Planning and Project Services

For more about the Financial Administration Department and its 8 reporting units, see: 

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Flexible work environment: FAD supports flexible work arrangements where business needs allow.

Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs.

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Learn more:


Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Typical Core Duties:

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • Evaluate pre-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Provide staff mentoring and training

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 7 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department’s current presence on campus.

Harvard is an on-campus community and all positions are based in Massachusetts. We currently expect that employees in FAD will work remotely through Fall, 2021. Effective October 1st, as a condition of continued employment, all work must be performed in a state where Harvard is registered to do business (CT, MA, MD, ME, NH, NY, RI, VT). 

FAD is currently developing hybrid workplace models which actively support remote work (within a Harvard registered state) where business and team needs allow. Any remote scheduling of your work, agreed to by your supervisor, will need to be in a state in which Harvard is registered as an employer as a condition of continued employment.  Individual flexible and remote work options for this role will may discussed during the interview process.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s COVID-19 Vaccine Information webpage:

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website:

Job-Specific Responsibilities:

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

The Office for Sponsored Programs (OSP) is a department within Harvard University’s Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.

The OSP Pre-Award Team through its Grants and Contracts Officer Team negotiates the terms and conditions of sponsored awards with federal, foundation, industry, foreign, and other sponsors, as well as reviews and negotiates data use agreements and other non-funded research collaborations for University Area researchers. The Grants and Contracts Officer Team liaises with sponsors, school/department administrators, and Principal Investigators as needed, and provides high level customer service to each party. Works with the Office for Technology Development, Office of the General Counsel, Risk Management and Audit Services, and the Office of the Provost to ensure compliance with University policies. Assists with training and process implementation pertinent to award and data use agreement negotiation and management.

Harvard Business School (HBS) educates leaders who make a difference in the world. In support of its mission, HBS faculty are engaged in world class business research that shapes business scholarship and the practice of business. The Grants and Contracts Officer (GCO) will be a member of the OSP Grants and Contracts Officer Team, and the individual will also be a part of an integrated research partnerships team at HBS that provides high-touch, timely, and customized data use agreement support for HBS faculty. This is a two-year term position with the possibility of extension. With a direct line reporting relationship to the Manager of the Grants and Contracts Officer Team and a dotted line reporting relationship to the Senior Director of Research Administration at HBS, the GCO provides subject matter expertise, as a member of the research partnership team, to HBS faculty and to those colleagues supporting collaborations between faculty and corporate, government, and non-profit partners for field experiments and the acquisition of secondary data for research. Develops an appreciation and understanding of HBS faculty research and provides important context for negotiations with data providers and field research partners. Manages transactions by facilitating and monitoring information sharing, correspondence, statuses, issue resolution, and turnaround of contracts in an efficient and timely manner. Authorized to sign all research-related agreements, including but not limited to contracts, grants, subcontracts, data use, and collaboration agreements, on behalf of the University.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.