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Massachusetts Institute of Technology Grants Subaward Administrator 2 in Cambridge, Massachusetts

Grants Subaward Administrator 2

  • Job Number:


  • Functional Area:

Grants Administration/Management

  • Department:

Research Administrative Services

  • School Area:

VP Research

  • Employment Type:


  • Employment Category:


  • Visa Sponsorship Available:


  • Schedule:

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

GRANTS SUBAWARD ADMINISTRATOR, Research Administration Services (RAS), to perform subaward administration under federal financial assistance (i.e., grants or cooperative agreements) and handle other sponsored awards on a cost reimbursement, fixed-price, time and materials, and labor hour basis involving research and education. Responsibilities will include initiating subawards; establishing a risk designation for new organizations and conducting annual organizational reviews; determining appropriateness of subawards; interpreting and understanding prime award terms and conditions and negotiating and drafting subaward agreements; learning and maintaining awareness of relevant MIT/local/state/federal regulations relative to funding sources; establishing common understanding with stakeholders on subaward terms and conditions; monitoring subaward performance and modifying agreements; entering documents into Kuali Coeus database; closing out subawards; providing reports; collaborating on updating policies/procedures and improving efficiency; conducting cost reasonableness studies and developing small business plans; providing guidance to RAS colleagues, department representatives, and others; and performing other duties as necessary.

Job Requirements

REQUIRED: bachelor degree in a relevant field; at least three years’ relevant professional experience, e.g., paralegal, contract administration, etc.; excellent organizational, oral and written communication, reading comprehension, and analytical skills; attention to detail; proficiency with MS Office (Word, Excel, PowerPoint), including intermediate-level spreadsheet capabilities; knowledge and understanding of how to find applicable legal and regulatory frameworks; and knowledge of and experience with grants and contract administration. Must be able to solve problems, draft written agreements, review and understand basic financial documents and contract terms/conditions, manage multiple concurrent tasks/projects/deliverables in a fast-paced environment, and collaborate with a range of stakeholders. PREFERRED: research administration experience; knowledge of MIT systems such as Kuali Coues and SAP; and paralegal or other legal/business administration/accounting experience. Job #19004-810/8/20