Job Information
Harvard University IACUC Compliance Specialist in Cambridge, Massachusetts
65427BRAuto req ID:65427BRJob Code:358056 Admin Pro/Indiv Contrib Department Office Location:USA - MA - Boston Business Title:IACUC Compliance SpecialistSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
Bachelor’s degree or equivalent work experience required.
Minimum of 3 years’ relevant work experience.
Additional Qualifications and Skills:
Bachelor's degree in a related research/science field, or equivalent specialized experience with IACUC administration preferred.
Detail-oriented. Excellent organizational skills.
Excellent communication skills.
Ability to exercise judgement in applying federal and institutional regulations to specific cases.
CPIA preferred.
Additional Information:Offer contingent upon successful completion of a pre-placement medical evaluation.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Department:Harvard Center for Comparative Medicine (HCCM)Pre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:
This position is responsible for conducting all activities related to the federally-mandated IACUC function of inspecting all animal use areas every 6 months, being the point person for managing all animal welfare concerns, presenting findings to the Animal Care and Use Committee, tracking all use areas, conducting all reports, and managing all related information. The position also involves all the responsibilities of a primary IACUC member.
The responsibilities include the following tasks:
Schedule semi-annual IACUC inspections for all animal facilities, satellites, embryo incubation areas, and use areas with at least one voting IACUC member.
Share upcoming 6-month cycle with stake holders.
Prepare documents for inspections and list animal activities that take place in use areas.
Communicate with labs regarding upcoming inspections.
Lead all semi-annual IACUC inspections- Examine lab training records and drug expiration dates, verify work congruence with approved protocol and ensure that standards are met in accordance with The Guide.
Write follow-up inspection reports.
Submit semi-annual IACUC inspection reports to other IACUC member(s) who attended inspection for review.
Email findings of semi-annual IACUC inspections to relevant parties (PIs, lab managers, EH&S, facility managers, facility supervisors, veterinary staff, HCCM managers).
Update inspection reports as needed.
Save inspection reports in upcoming monthly IACUC meeting folder.
File final reports for inclusion in semi-annual program review.
Track inspection duration.
Follow-up on any significant inspection or internal reports with involved parties.
Meet weekly with colony staff.
Tabulate concerns and save all documentation in upcoming IACUC meeting folder.
Follow-up with relevant parties with outcome of IACUC meeting.
Draft and send out internal letters to PIs.
Attend lab meetings/retraining sessions prior to or after IACUC meetings as necessary.
Chair and schedule occasional subcommittee meetings.
Confirm funding and notify PIs about regulatory reports.
Submit non-compliance report drafts for internal review and signatures and submit final document to OLAW.
Share reports with relevant agencies.
Document OLAWs correspondence.
Maintain key personnel informed of OLAW’s responses.
Maintain “Noncompliance tracker” spreadsheet.
Perform all functions as primary IACUC member.
Review documents in monthly IACUC meeting folders.
Review new protocols and amendments for location information.
Maintain tracker with location information for all use areas.
Track animal housing in non-central areas (NCA).
Manage and track satellite application requests for new satellites and incubation areas.
Inspect new use areas or satellites.
Attend all monthly convened IACUC meetings and summarize changes to animal use areas, animal concerns, and other compliance matters.
Process satellite area approvals.
Answer researchers’ inquiries.
Participate in semiannual TB screening.
Provide guidance on controlled substances.
Document satellite information.
Track inspection dates of animal facilities and satellites for OLAW annual report.
Accompany regulatory inspectors to use areas and answer questions and provide all requested documentation.
School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statementBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-LC1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.