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63893BRAuto req ID:63893BRJob Code:405013 Administrator (N) Department Office Location:USA - MA - Cambridge Business Title:Internships and Career Services ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

5+ years of related professional work experience is required (e.g., career services, student affairs, political campaigns, event management). Related internships will count toward experience requirement.

Additional Qualifications and Skills:

I f you have some but not all of the following, we encourage you to apply; we value employees with a willingness to learn:

• Bachelor’s degree strongly preferred, particularly in a related discipline or concentration (government, public policy, politics, political science, etc.)

• Experience working with undergraduate student populations

• Experience building and maintaining external partnerships or professional network pipelines

• Experience in or working knowledge of politics, current events, and public service

• Prior experience in career services or higher education experience is preferred

• Candidate should have social media experience and knowledge

• Ability to work in a team

• Strong customer service orientation and diplomacy

• Strong organizational¿and time management skills

• The ability to work well in a busy environment with frequent interruptions

• Proven ability to work independently and manage multiple projects

• Ability to interact professionally and comfortably with faculty, colleagues, students, guests, external vendors, and partners

• Good judgment, attention to detail, excellent writing skills and comfort in a fast-paced environment

• Prior experience working with database applications

Additional Information:

Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $69,404 - $113,558

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Institute of PoliticsPre-Employment Screening:Identity Job Function:General Administration Position Description:

The Manager will:

• Develop, execute, and assess internship and career-related programs, including the schedule of events, outreach, tracking, collection, and evaluation of feedback

• Manage the application, selection, and orientation processes for the ICS programs (1,000+ annually)

• Work with the Executive Director to identity potential speaker and partner opportunities, manage event logistics for weekly events during the academic year

• Work with the Finance Director to manage finances and maintain funding records for internship opportunities and summer stipend program

• Collaborate with counterparts in other Harvard centers and relevant University offices on joint funding of student financial awards and represent the Institute’s interests at meetings of these groups

• Serve as subject matter expert and principal point of contact and liaison for program constituents, principal source of information on established program policies, advise students on the on-campus public service recruiting process

• Participate in committees around the development of career services across the University

• Maintain all program records (e.g., financial, administrative, applications, student)

• Work with the Executive Director to devise and implement strategies for targeting student audiences, promote programming to the Harvard undergraduate community

• Maintain database of employer partnership contacts and profiles, research and suggest new employer partnership pipeline opportunities

• Work in collaboration with IOP colleagues on Institute-wide projects and other special programs as needed

  This position will require working on-campus 3 days/week during the academic year, and occasional evening work. Flexible work options may be considered during the summer.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Reporting to the Director of Finance and Administration, the Manager is responsible for driving internship and career-related programming. This includes the administration of established programming such as career roundtables, and piloting new programming such as skill-based workshops. The Manager works closely with other public service directors at Harvard College and Harvard Kennedy School (HKS) to ensure collaborative, comprehensive, substantive, and formative career-focused programming for Harvard College undergraduates interested in pursuing summer internships and post-graduation opportunities (https://iop.harvard.edu/get-involved/internships-careers?_gl=1%2Aaawpg0%2A_ga%2AMTYxODY3MjI5Ni4xNjU5NTMxMjMx%2A_ga_72NC9RC7VN%2AMTY1OTcxMjY3MC44LjEuMTY1OTcxMzQ1MS4w) in politics and public service.

The successful candidate will have prior professional work experience working with students, preferably undergraduate student populations, and have a strong desire to encourage their professional pursuits and involvement in both public service and the political process. The successful candidate will also possess:

• Experience in and/or working knowledge of politics, prior experience working with internship programs or career services

• Ability to steward professional relationships, partnerships, and networks

• Creative drive to ideate, develop and implement new programming and pipelines

• Ability and interest in working in a fast-paced campus environment and manage multiple competing priorities and timelines

• Ability to deftly change gears and contexts

• Skill in developing data collection and tracking systems

• Strong customer service orientation

  The IOP also offers wide-ranging opportunities for students to practice, get inspired, and gain the skills for a future in public service. Sixteen programs available to students include the Harvard Public Opinion Project, a nationwide survey project of young adults’ political views; and the Women's Initiative in Leadership, created to address the interest and importance of female students at Harvard in developing leadership skills. Students are also offered wide-ranging internship and career opportunities, including 100 paid public-service summer internships (http://www.iop.harvard.edu/Internships?_gl=112rhwvg_gaMTYxODY3MjI5Ni4xNjU5NTMxMjMx_ga_72NC9RC7VN*MTY1OTcxMjY3MC44LjEuMTY1OTcxMzAyOC4w) around the world.

  In addition, the Institute offers conferences for new members of Congress (http://iop.harvard.edu/get-inspired/bipartisan-program-newly-elected-members-congress) and newly elected mayors (http://www.iop.harvard.edu/Newly-Elected-Mayors?_gl=11kqifxq_gaMTYxODY3MjI5Ni4xNjU5NTMxMjMx_ga_72NC9RC7VNMTY1OTcxMjY3MC44LjEuMTY1OTcxMzQ1MS4w) , and, after each Presidential election, brings together campaign managers and strategists (http://www.iop.harvard.edu/Campaign-Managers-Conference?_gl=11fa9ya9_gaMTYxODY3MjI5Ni4xNjU5NTMxMjMx_ga_72NC9RC7VNMTY1OTcxMjY3MC44LjEuMTY1OTcxMzQ1MS4w) to analyze the race.

  The IOP provides avenues for practical experience and encourages students to examine critically and think creatively about politics and public issues.

Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. (https://www.hks.harvard.edu/more/about/diversity-equity-and-antiracism) Benefits:We invite you to visit Harvard’s Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) About Us:

The Institute of Politics (https://iop.harvard.edu/) (IOP) at Harvard Kennedy School was established in 1966 as a memorial to President Kennedy. The IOP’s mission is to unite and engage students, particularly undergraduates, with academics, politicians, activists, and policymakers on a non-partisan basis to inspire them to consider careers in politics and public service. The Institute strives to promote greater understanding and cooperation between the academic world and the world of politics and public affairs.

The Institute oversees the John F. Kennedy Jr. Forum, one of the world’s premier arenas for political speech, discussion and debate. The IOP Fellows program offers a unique opportunity for political practitioners to spend the semester at Harvard interacting with and learning from students. To learn more, please visit https://iop.harvard.edu/.

Annual Salary Range:$70,000-$85,000