Mount Auburn Hospital Materials Distribution and Receiving in Cambridge, Massachusetts
1. Monitors and orders supplies in efficient quantities to support the operations of serviced areas. Maintains and delivers to serviced supply areas with inventory based on set par levels and department requests. 2. Receives incoming materials and equipment. Notifies the Purchasing Department, Receiving Supervisor and lead technician of any discrepancies or damages regarding the incoming materials. 3. Creates requisitions, and places orders through Purchasing for assigned products. Enters data into computer. Visually inspects 100% of packages that are not factory sealed. Continuously update and enter quantities received with accuracy. 4. Receives materials into the Materials Distribution Department inventory areas. Directs stock into proper location, and rotates stock as necessary. Oversees materials, coordinators, and handler's functions in unpacking, labeling, shelving, and issuing supplies. 5. Develops efficient par levels to support distribution operations, deleting or adding to stock levels, as necessary. 6. Maintains contact with general staff to resolve discrepancies. Ensures hospital-wide compliance with policies and procedures for the timely delivery, receipt, accuracy, and accountability of all incoming materials. Notifies supervisor immediately of problems regarding departmental policies and procedures 7. Expedites materials and equipment by UPS, Federal Express or common carrier. a. Inspect all contents inside packages. b. Packing slip must correspond with the purchase order. c. Correct packing string ? Example ? ca/4bx/25ea = 100 ea d. Vendor and vendors product # must correspond with the purchase order. Quantity ordered 8. Assists in sorting, routing, and distribution of incoming United States Postal Service mail, packages, and interdepartmental mail. Assists in processing of outgoing U. S. Postal Service, Federal Express, and mailing company, letters, and packages for shipment. Packs, seals, weigh, and prepare paperwork. 9. Operates hospital vehicle in a safe and effective manner in accordance with all motor vehicle ordinances, laws and codes. Ensures that assigned vehicles are in safe and proper operating condition. Daily inspects and reports any vehicle deficiencies. 10. Transports material and assets as scheduled over most efficient routes to designated location with set time frame. Completes all courier runs within the set time schedule. (Measured as reported by departments and recorded on courier log) Delivers materials to correct destinations. 11. Identifies inactive and outdated items and forwards inventory corrections and adjustment requests to the manager for approval. Reviews stock status with manager to identify items for deletion or inventory reduction. 12. Maintains records, reports, statistics, and files by department, as required. 13. Trains new employees, and orients them to the policies and procedures of the hospital and the standards of the department. 14. Cleans and inventories code cart and precaution cart in a timely manner. 15. Maintains and cares for department equipment and supplies. Keeps department in a clean and orderly condition. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED 1. Educational development normally acquired through the completion of high school or equivalent, plus infectious and hazardous waste training would be helpful. 2. Able to work in a sometimes-stressful environment and continue to maintain a positive attitude towards peers and supervisor. 3. Ability to maintain strict adherence to all safety standards and guidelines set by the hospital, local, state, and federal regulatory officials. 4. Must have good written and verbal skills and be capable of reaching, pushing, and lifting materials weighing 70 pounds 10% of the workday and the majority (90%) weighing from 5-40 pounds. 5. Experience or demonstrated ability to learn an automated inventory system.