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Harvard University Program Assistant in Cambridge, Massachusetts

56282BRAuto req ID:56282BRJob Code:403033 Staff Assistant III Location:USA - MA - Cambridge Business Title:Program AssistantSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • A minimum of 3 years of office experience

  • Education beyond high school may count toward experience

Additional Qualifications and Skills:

  • Competence with Microsoft Office, mail merge printing, online ordering accounts

  • Commitment to the specific mission of the Crimson Summer Academy

  • Ability to interact warmly with students and families and to handle confidential materials and information with discretion.

  • Strong time management and organizational skills

  • Filemaker database experience a plus

Additional Information:

The Faculty of Arts and Sciences will not provide visa sponsorship for this position.

In order to be considered for this role, a resume and cover letter must be submitted with application.

The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 17,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 11,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering nearly 130 short noncredit programs to more than 3,200 participants annually.

All formal offers will be made by FAS Human Resources.

Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year; prorated for part-time employees

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Department:Division of Continuing EducationPre-Employment Screening:Criminal, IdentitySchedule:

  • This is a part-time (three days) position during the academic year and becomes full-time during the seven-week summer session.

  • Part-time 3 days weekly schedule to be determined

  • Seven-week summer schedule Monday-Friday, 9am-5pm

Job Function:General Administration Job-Specific Responsibilities:

Reporting to and working directly with the Crimson Summer Academy’s Associate Director, the Program Assistant provides administrative support for a range of activities related to the students, faculty and staff of the Crimson Summer Academy, a college preparation program for high-achieving, low-income high school students in the Boston area. This is a part-time (three days) position during the academic year and becomes full-time during the seven-week summer session.

Typical Duties and Responsibilities:

  • Assists in the CSA application process by preparing, mailing and tracking nominee materials.

  • Assist in the CSA Mentor application process by tracking mentor applicant information, scheduling interviews and updating internal records; Academic Year.

  • Helps track students’ success by collecting, recording and updating academic records.

  • Maintains the CSA in-house database.

  • Prepares and manages major mailing projects.

  • Stocks and maintains the inventory of classroom and other programmatic supplies.

  • Support Career Exploration Fieldwork trips by organizing transportation, chaperoning trips, and managing logistical details; Harvard Summer School.

  • Handles additional items and administrative responsibilities as determined by the Associate Director.

School/Unit:Division of Continuing Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

Harvard will require COVID vaccination for all Harvard community members who will have a community presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Job Summary:

The Program Assistant provides administrative support for a range of activities related to the students, faculty and staff of the Crimson Summer Academy, a college preparation program for high-achieving, low-income high school students in the Boston area.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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