Job Information
Harvard University Publications Coordinator in Cambridge, Massachusetts
66113BRAuto req ID:66113BRJob Code:402042 Publications Coordinator Department Office Location:USA - MA - Cambridge Business Title:Publications CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
B.A. in marketing, communications, or a related field required, with coursework in digital media and marketing desirable.
3-5 years of relevant professional experience required.
Strong background in graphic design required.
Strong background in writing, copyediting, and proofreading required.
Experience with project management preferred.
Experience with digital accessibility strongly preferred.
Excellent presentation skills and written and oral communication skills required.
Competency using a variety of software including: Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office (Word, Excel, Access), Drupal and WordPress, and web-based and social media technologies required. Some knowledge of HTML.
Additional Qualifications and Skills:
Familiarity with Harvard University systems strongly preferred.
Ability to work effectively and proactively on a collaborative team, as well as independently in a fast-paced environment under strict deadlines with minimal supervision.
Demonstrated ability to evaluate problems accurately and display good, sound, and confidential judgment.
Must have ability to innovate, think strategically, and manage multiple projects simultaneously.
Must be collaborative, conscientious, and results-oriented.
Familiarity or interest in public policy and/or a demonstrated ability to learn about policy-related subjects strongly preferred.
Additional Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
For more information about Harvard GSD see: https://www.gsd.harvard.edu/
Department:Joint Center for Housing StudiesPre-Employment Screening:Identity Job Function:Communications Position Description: COMMUNICATIONS
Executes communications strategies and projects for the Center, including the formatting and production of a wide array of assets, ensuring that all collateral is well-designed, accurate, reflects the Center’s branding, and effectively communicates the Center’s mission;
Oversees the day-to-day upkeep of the Center’s website and blog; keeps the website up-to-date, maintains the Center’s blog schedule, copyedits, formats, and posts blogs;
Monitors data analytics for the Center’s digital content platforms;
Participates in social media outreach (posting for the Center on Twitter, LinkedIn, etc.);
Maintains Center’s various mailing lists (media, events, etc.); delivers regular, targeted mailings.
Handles accessibility requests related to web content, and interfaces with Harvard Digital Accessibility Services (DAS) as needed. Ensures that all new web content is accessible, including captioning new event videos, and composing alternative text, and coordinating with web developers.
GRAPHIC DESIGN
Uses Adobe Creative Suite to design and produce digital and print materials for the Center, including working papers, research briefs, and collateral for events, meetings, and conferences (signage, program books, etc.).
PUBLICATIONS
Manages the Center’s Working Paper series; maintains production schedule, copyedits papers and/or works with external editors as needed, formats and publishes the Center’s working papers;
Writes and copyedits material as needed for the Center (blog posts, press releases, event descriptions, etc.);
Fields copyright permission requests for the Center.
Ensures that all Center publications (print and digital) comply with the University’s Digital Accessibility Policy; ensures that publications produced in-house are in compliance, and oversees external graphic designers/vendors to ensure these publications are in compliance as well. Educates JCHS staff and external authors about document accessibility standards and practices in Microsoft Word, PowerPoint, and Excel; Adobe InDesign and Acrobat; and other applications as needed. Maintains updated knowledge of accessibility standards and creates/updates documents that accurately and clearly describe how to meet these standards, for both internal and external audiences.
Maintains Language Style Guides for the Center
ADMINISTRATIVE
Represents Center at HKS, GSD, and university-wide communications groups and events as needed;
Participates in the administrative and programmatic life of the Center as needed, assists with events.
School/Unit:Harvard Graduate School of Design EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements: There are no known physical requirements associated with this position. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a hybrid position with the flexibility to work remotely. Flexible work options for this role will be discussed during the interview process. Any in-person work will be performed in an office setting in Cambridge, MA. Applications are accepted and encouraged from candidates not based in the Boston-Cambridge area, although the Publications Coordinator may need to commute to campus on occasion, and must also reside in one of our approved payroll states. Harvard registered payroll states currently include Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Candidates must be authorized to work in the United States. We regret that we cannot sponsor a work VISA. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Job Summary: The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school.
Reporting to the Director of Communications, the Publications Coordinator of the Joint Center for Housing Studies coordinates publications and outreach activities for a Harvard research Center with significant national visibility. Working with the team that develops the Center’s strategic communications goals, the Publications Coordinator is responsible for the production of content across multiple platforms (print and digital) to help the Center achieve its communications objectives and build its reputation as a national leader in housing research. Reporting to the Director of Communications, the Publications Coordinator provides a high level of expertise across a wide range of formats, in a fast-paced environment.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-LP1Work Format Details: This is a hybrid position that is based in Massachusetts, with mostly remote work flexibility. Candidates must be authorized to work in the United States. We regret that we cannot sponsor a work VISA. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.