Massachusetts Veterans Jobs

MassHire JobQuest Logo

Job Information

Harvard University Research Admin Consultant (In-house) in Cambridge, Massachusetts

53765BRAuto req ID:53765BRJob Code:405007 Financial Professional (N) Location:USA - MA - Boston Business Title:Research Administration ConsultantSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:5 or more years of relevant experience.Additional Qualifications and Skills:Preferred total of 3 years in pre- and post-award grants management (including both federal and non-federal awards)

Bachelor’s degree preferred.

Other degree and/or occupation in related field (accounting, finance), preferably in a higher education context, may count toward experience.

• Must be a quick study, willing to adapt to frequent changes in environment, people, and processes.

• Demonstrated ability to communicate effectively, both verbally and in writing.

• Excellent organizational skills and outstanding attention to detail required.

• Demonstrated ability to work both collaboratively and independently with minimal supervision, and to handle confidential information with discretion.

• Ability to prioritize across responsibilities, and to manage varied commitments, competing deadlines, and shifting priorities.

• Working knowledge of research compliance issues and federal grant regulations (including Uniform Guidance) required.

• Skills to manage significant amounts of electronic data through the use of a computerized office suite. Advanced proficiency in Excel required.Additional Information: We are committed to cultivating an inclusive workplace culture ( of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School, and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our Talent community to keep in touch and learn about future opportunities! for Research Administration (ORA)Pre-Employment Screening:Criminal, IdentitySchedule:35 hours/week | Monday-Friday | 9:00am to 5:00pmJob Function:Finance Job-Specific Responsibilities:Do you have a strong working knowledge of pre-and post-award research administration policies, procedures, and compliance regulations? Do you exhibit strong attention to detail and excellent organizational skills? Are you flexible, able to manage competing deadlines and shifting priorities? Do you enjoy variety in your work life? If so, this could be the position for you.

As a full-time Research Administration Consultant reporting within ORA, you will utilize your experience preparing applications and managing awards from a variety of federal and non-federal sponsors. What’s unique about this role is that you’ll be rotating among HMS departments based on need, rather than working with the same group on an on-going basis.

Pre-award responsibilities include, but are not limited to:

• Advising researchers on funding opportunity requirements, as well as fiscal, administrative, and compliance policies and procedures.

• Developing budgets and preparing administrative components in accordance with sponsor and institutional policies and instructions.

• Managing the application process with researchers, subrecipient institutions, and other staff members to meet internal and external deadlines.

• Entering proposals into Harvard’s sponsored award system of record and sponsor portals (e.g., ASSIST) and routing for institutional review, authorization, and submission.

• Drafting timely responses to Just-In-Time requests, including revised budgets, current and pending support, and compliance approvals (e.g., IRB, IACUC) information.

Post-award responsibilities include, but are not limited to:

• Monitoring sponsored award expenditures to ensure that expenses are properly charged and reimbursed, according to award terms and conditions, and within budget limits and timelines.

• Managing oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.

• Preparing financial projection reports to analyze spending patterns and rates. Notifying PIs about funding shortfalls and planning for contingencies.

• Reviewing and approving payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables up to $25k.

• Submitting timely payroll changes for faculty and staff.

• Maintaining accurate records of effort commitments and corresponding salary charges to sponsored awards, and assisting faculty and staff with quarterly and annual effort certifications.

• Preparing progress reports and prior approval requests and routing them for institutional review, authorization, and submission to sponsors.School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Come and join our wonderful Office of Research Administration (ORA) at Harvard Medical School (HMS), located in the heart of metropolitan Boston, surrounded by a wealth of cultural, historical, and recreational opportunities. In ORA, we value collegial interactions and strive to maintain a supportive and inclusive environment. ORA’s mission is to provide administrative support and issue resolution for HMS researchers and staff throughout the lifecycle of a sponsored award.


ORA is looking for an experienced grants manager to work with several HMS departments through short-to-medium-term assignments.