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Harvard University Research Coordinator in Cambridge, Massachusetts

52832BRAuto req ID:52832BRJob Code:403040 Coordinator II Location:USA - MA - Boston Business Title:Research CoordinatorSub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Five or more years of related experience. Education beyond high school may count toward experienceAdditional Qualifications and Skills:

Bachelor's Degree preferred. Demonstrated experience in project coordination preferred.

Additional Information:This is a one-year term position with strong potential for renewal.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Department:Biomedical Informatics-QuadPre-Employment Screening:Criminal, IdentitySchedule:‚Äč35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Job Function:General Administration, ResearchJob-Specific Responsibilities:

The Research Coordinator, under the direction of the Associate Director of Research Operations for the UDN Coordinating Center (UDN CC) at the Harvard Medical School (HMS) Department of Biomedical Informatics (DBMI), will play a key role as part of a cohesive and interdisciplinary group of research clinicians, bioinformaticians, scientists, and developers collaborating to oversee the construction and operation of the UDN.

The National Institutes of Health (NIH) Common Fund supports the UDN, which consists of the UDN CC at HMS, twelve clinical sites, a sequencing core, two model organisms screening centers, a metabolomics core, and a biorepository. Together these sites aim to: (1) provide answers for patients with undiagnosed diseases from around the world; (2) generate new knowledge about disease mechanisms; (3) assess the application of new approaches to phenotyping and the use of genomic technologies; and (4) identify potential therapeutic targets, if possible.

The Research Coordinator will be directly involved in assisting with meeting coordination, internal and external communications, and protocol management at the UDN Coordinating Center.

Primary Function and Duties:

The Research Coordinator will work in conjunction with the Associate Director of Research Operations, UDN CC leadership, and project management team to coordinate the development and function of the Network. Responsibilities will include:

Meeting Coordination

-Hosting virtual meetings via Zoom on behalf of the UDN for 20 to over 100 attendees.

-Creating and updating calendar invitations for network-wide Steering Committee and Working Group meetings.

-Facilitating agenda and minute creation and distribution in collaboration with research clinicians and site leaders.

-Organizing and maintaining contact lists for the UDN.


-Facilitating communications with experts in the rare disease field related to patient engagement and educational opportunities.

-Creating and sharing quarterly progress updates with the UDN Steering Committee.

-Partnering with external organizations to share information about public educational opportunities like UDN Grand Rounds.

-Tracking and reporting on network publications.

Protocol Management

-Assisting project managers in the creation, development, and revision of Network protocols as they relate to research projects, data entry, participant engagement, gene function studies, and publications.

Although this is primarily a coordination and administrative role, the Research Coordinator will gain extensive experience in research operations and have the ability to take on additional responsibilities over time.


  • Outstanding interpersonal skills

  • Excellent verbal and written communication skills

  • Superb organizational skills

  • Extreme attention to detail

  • Ability to consistently meet all deadlines for deliverables or activities

  • Exceptional time management skills

  • Experience with both Outlook and Zoom

  • Strong background in healthcare and genetics a plus

Working effectively within a culture inclusive of individuals with diverse backgrounds, style, ability, and motivation, and appreciate and leverage the capabilities, insights, and ideas of all individuals

Harvard Medical School Mission and Community Values

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.