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Harvard University Research Portfolio Administrat in Cambridge, Massachusetts

65910BRAuto req ID:65910BRJob Code:403127 Financial Associate II Department Office Location:USA - MA - Boston Business Title:Research Portfolio AdministratorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:2+ years of grants management or related finance or accounting experience required.Additional Qualifications and Skills:

  • Advanced knowledge of Microsoft Excel and demonstrated research administration or finance experience in an academic or non-profit environment preferred.

  • Excellent organizational, verbal, problem solving, and interpersonal skills required.

  • Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines in an interactive environment.

  • Excellent attention to detail is critical.

Additional Information:This is a three-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community ( ?formID=16341e35-cbc6-4904-88a3-09b35763307e) to keep in touch and learn about future opportunities! ( ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Department:ImmunologyPre-Employment Screening:Identity Schedule:40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Job Function:Finance Position Description:Reporting to the Assistant Director of Finance, this position provides comprehensive pre-and post-award research support for multiple research groups portfolios within the department of Immunology. This position oversees the full lifecycle of grants from a diverse range of federal sponsoring agencies, non-federal institutions, industry and foundations plus internal Harvard funding which consists of startup fund and gift accounts in the Department of Immunology.

Responsibilities include but are not limited to:

  • Assist in the preparation of grant and fellowship applications, including budget development, hands-on guidance, and review for accuracy and completeness.

  • Develop and maintain accurate financial projections for faculty members, proposing alternative spending plans as needed.

  • Authorize payments and procurement transactions for all lab expenditures, ensuring compliance with financial policies and regulations.

  • Reconcile financial accounts on a monthly basis, prepare corrective and routine costing allocations in the general ledger, and manage effort certifications.

  • Ensure compliance with federal, state, granting agency, and university policies and regulations, communicating policy updates to faculty and lab personnel.

  • Proactively escalate issues and concerns to the Assistant Finance Director in a timely manner.

  • Collaborate with a team of research administrators to streamline processes and ensure efficient grant management.

  • Clearly communicate technical and financial information to faculty, lab personnel, and stakeholders in a timely manner.

  • Perform any additional job duties as required to support the department's research efforts.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values ( invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-AM1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.