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Harvard University Senior Grants and Contracts Specialist in Cambridge, Massachusetts

50413BRAuto req ID:50413BRJob Code:F1558P Research Admin IV Pr Location:USA - MA - Cambridge Business Title:Senior Grants and Contracts SpecialistSub-Unit:------------ Salary Grade:058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:

  • MBA or Masters’ degree in relevant field a plus

  • Knowledge of Microsoft Office Suite, advanced Excel skills

  • Knowledge of advanced financial principles, budget management, financial analysis

  • Must have familiarity with the federal Uniform Guidance, FAR, NIH policies and procedures, eCommons, NSF policies and procedures, FastLane, and current issues in sponsored research administration

  • Ability to navigate and advise on various sponsor portals and their functionality

  • Must possess excellent written, presentation and verbal communication skills

  • Solid computer skills required

  • The successful candidate will be an “expert” in the field of sponsored programs.

  • The successful candidate must demonstrate a proven ability to lead and to work collaboratively.

  • Will collaborate with managers and senior leadership of OSP in the development of internal and external training initiatives

  • Proven ability to work collaboratively and independently in the management of multiple projects in a dynamic environment

Additional Information:

We ask that interested applicants provide a cover letter and resume as one document with their application.

FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:

  • Office of the Controller

  • Office of Finance and Administration

  • Office of Financial Strategy and Planning

  • Office for Sponsored Programs

  • Office of Treasury Management

  • Risk Management and Audit Services

  • Strategic Procurement

Capital Planning and Project Services

For more about the Financial Administration Department and it’s 8 reporting units, see

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • Harvard University is unable to provide work authorization and/or visa sponsorship.

  • This position has a 90-day orientation and review period.

Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston

Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Facilitate complex pre-award activities, serve as a subject matter expert, and provide analysis, reporting and compliance applications.Typical Core Duties:

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • Evaluate pre-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Provide staff mentoring and training

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 7 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

This is a fully benefited, full-time Harvard University position that has been funded one year from the start date. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.

The Office for Sponsored Programs (OSP) is a department within Harvard University’s Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.

The primary role of this position in the Office for Sponsored Programs (OSP) will be to review and submit initial funding requests, continuations/progress reports, pre-proposals, re-submissions, supplements, Principal Investigator transfers into Harvard University, and renewals originating from the Cambridge campus. The Senior Grants and Contracts Specialist (SGCS) will be authorized to sign and submit on behalf of the President and Fellows of Harvard College and provide overall pre-award support and oversight to the Proposal Review and Awards Management team (PRAM.)

The SGCS serves as primary customer service contact to clients (Principal Investigators, departments, sponsors, etc.) on a wide range of proposal development issues. They partner with other members of OSP to provide exceptional customer service in a dynamic environment. They work with PRAM in the interpretation of advanced compliance issues and participate in strategic planning and special projects.

They are responsible for reviewing proposals and awards for compliance with sponsor terms and University guidelines.

The SGCS position requires a professional with solid sponsored research skills and a proven ability to lead and manage an array of projects. The position requires planning ability, creativity, judgment, and the ability to meet varying needs and demands of a complex community that includes a wide variety of disciplines, faculty, staff, programs, projects and sponsors. They participate in the training and mentoring of new and existing pre-award colleagues. They work closely with the department contacts and/or the Principal Investigator to address and resolve issues, will backfill as needed for the Awards Management team, and will participate in special projects.

  • The SGCS also provides coverage for PRAM and manager absences.

  • The SGCS participates in the development and delivery of training materials and workshops and oversees the development and/or revision of University-wide policies and procedures. They help develop business processes and procedures.

  • The SGCS works with the Office of the General Counsel, Office of the Vice Provost, Office of Technology and Development, and other Harvard offices as needed. They work as a member of a cohesive pre- and post-award office, providing well-rounded support.

  • The SGCS is responsible for quality control over proposal submissions and timely updates to the system of record to maintain accurate funding statistics.