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Harvard University Senior Grants Manager in Cambridge, Massachusetts

61156BRAuto req ID:61156BRJob Code:405007 Financial Professional (N) Location:USA - MA - Boston Business Title:Senior Grants ManagerSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:4+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered.

Additional Qualifications and Skills:Bachelor's degree in finance or accounting and/or CRA certification preferred.Additional Information:This position is based in Boston, but the work may be done fully or primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community ( to keep in touch and learn about future opportunities!Department:MicrobiologyPre-Employment Screening:Identity Schedule:40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pmJob Function:Finance Position Description:

The Department of Microbiology at Harvard Medical School seeks a talented and enthusiastic individual to join our growing community as a Senior Grants Manager. The ideal candidate for this role will have demonstrated experience in all aspects of pre-and post-award grants management and possess the technical and interpersonal skills to thrive in a fast-paced, forward-facing work environment.

This position will report directly to the Assistant Director of Finance and is eligible for fully remote work. As a manager of sponsored and non-sponsored research projects, this individual will administer all pre-and post-award activities for an assigned research portfolio for an interdisciplinary group of junior and senior faculty whose funding sources include federal, industry, private, and non-sponsored awards.

The Senior Grants Manager will be expected to:

  • work independently with minimal supervision in a large research department environment

  • participate in special projects to support the department

  • provide an outstanding level of customer service for a broad array of stakeholders

  • act as liaison with other university offices, institutions, sponsors, and potentially with industrial biotech interests

  • work closely with collaborators on funding opportunities and joint ventures

The pre-award responsibilities for the Senior Grants Manager position include:

  • identifying and disseminating funding opportunities

  • proposal and budget creation and development

  • compiling application materials in the sponsor's online portal

  • coordinating with all relevant parties to ensure applications are submitted on time

Post-award responsibilities include:

  • overseeing and managing funds and communicating with the lab and department on the monthly expenditure reconciliation and fund closeout

  • coordination of effort review and certification process

  • interpreting and applying financial and compliance-related policies

  • ongoing monitoring of special terms and conditions

  • preparing financial updates for Principal Investigator, sponsors, the department, and Harvard central offices

This position will use a high degree of judgment and problem-solving skills to communicate analytical insights and apply department, university, and sponsor guidelines throughout the sponsored project life cycle. Overall, the position is entirely responsible to provide all financial support to faculty members for the portfolios they manage and be financial advisors to faculty to make portfolio-related decisions such as mitigation of deficits, hiring new staff, reduction of supply expenditures based on burn rates etc.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (