Job Information
Harvard University Sports Medicine Insurance Coor in Cambridge, Massachusetts
66377BRAuto req ID:66377BRJob Code:403027 Staff Assistant II-Specialist Department Office Location:USA - MA - Cambridge Business Title:Sports Medicine Insurance CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :052Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Associate's degree or equivalent education/experience.
Knowledge of billing, medical practices, medical insurance requirements, and HIPAA/FERPA regulations.
Strong written/verbal communication skills and attention to detail.
Ability to maintain confidentiality, multitask, work under pressure, work independently, and complete tasks timely.
Effective decision-making and relationship-building skills with sports medicine staff, physicians, coaches, and student-athletes.
Ability to learn/use an electronic medical record system and learn and apply NCAA rules/regulations
Additional Qualifications and Skills:
Bachelor’s degree in related field
Experience as medical assistant, insurance coordinator, or related field
Additional Information:
Harvard University requires a pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Department:Sports Medicine/AthleticsPre-Employment Screening:Criminal, IdentitySchedule:Schedule to be determined.Job Function:General Administration Position Description:
The Sports Medicine Insurance Coordinator works as part of Harvard University Health Services (HUHS). Under the general direction of the Associate Athletic Director for Student Athlete Health and Performance and the Head Team Physician, this position ensures optimal health care management regarding insurance benefits for student-athletes and administrative support for the Harvard Sports Medicine staff. Serves as the coordinator and liaison between insurance carriers, insurance broker, medical providers, and the student-athlete regarding medical care coverage of athletic-related injuries, claims, and billing statements, as well as provides administrative support related to the day-to-day operations of the Harvard Sports Medicine Department.
Secures and maintains all student-athletes' insurance policy information.
Reviews and approves insurance claims and medical bills associated with a student-athletes intercollegiate sports injury.
Serves as the liaison between Sports Medicine department and athletic injury insurance claims personnel in regard to athletic injury claims, billing statements, EOBs, and all other supporting documentation as needed.
Coordinates with physician offices, Harvard University Health Services, and other medical facilities on billing procedures to ensure claims and payments are processed in a timely fashion.
Assists in the scheduling of and facilitates billing for physician appointments, diagnostic testing appointments, and surgical appointments.
Assists in price negotiation for some claims.
Maintains and submits documentation to the electronic medical record.
Assists with distribution of medical forms through the electronic medical record.
Performs other duties as assigned or deemed necessary to the administrative operation of the athletic training room.
Assists with the annual renewal of the Intercollegiate Athletic Accident Insurance program.
Keeps up to date on NCAA guidelines and legislation pertaining to student-athlete medical coverage.
COMPLIANCE:
Adheres to the expectations and professional responsibilities of the department.
Employs the standards, practices, and procedures of the department.
Completes and complies with HUHS training requirements including HIPAA Privacy and Security.
Reports non-compliance incidents to the supervisor, manager, and/or Compliance Officer.
School/Unit:University Health Services EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:
All Harvard University Health Services (HUHS) staff and staff affiliates are considered Health Care Workers and as a condition of employment must provide documentation of the following:
Letter of good health from your personal health care provider.
TB skin test (within past 3 months) or, if known skin test positive, documentation of previous chest x-ray, information about any past treatment.
Documentation of immunity (positive antibody titers) for Measles, Mumps, Rubella and Varicella.
Proof of appropriate past immunization for Measles, Mumps, Rubella and Varicella.
Hepatitis B vaccine series – required for staff with possible exposure to blood or blood borne pathogens.
A current Flu vaccine (this season) and Covid vaccines to include the Primary series and Bivalent Booster.
The required medical documentation/medical clearances can often be obtained by contacting your Pediatrician, PCP, medical provider. Titers, TB Skin testing can be performed by appointment at Occupational Health facilities.
HUHS continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Being up to date with COVID vaccination, annual flu vaccination and other required medical vaccinations and documentation are required as a condition of employment at HUHS. You may claim exemption from the vaccine requirements for medical or religious reasons.
Working Conditions:
Work is performed in an office setting
Travel may be required
Job Summary:
Harvard University is the largest intercollegiate athletic department in the country with 42 varsity sports and approximately 1,200 varsity student-athletes. Harvard has long valued the lessons taught by athletic participation: the pursuit of excellence through personal development and teamwork, ethical and responsible behavior on and off the field, adherence to the spirit of rules as well as to their letter, leadership and strength of character, acceptance of victory with humility and acknowledgement of defeat with grace. In addition, Harvard Athletics believes in building community through the engagement of students, faculty, staff, and alumni and creates an environment in which neighboring communities can enjoy the Harvard experience.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University Health Services is committed to fostering a diverse, inclusive, and equitable workplace in which all employees feel valued and have a sense of belonging. These principles are integral to our work and are at the core of who we are. We actively seek applicants with demonstrated commitment and/or experience promoting and fostering a working and learning environment that is supportive of individuals from diverse backgrounds. We welcome, respect, and embrace individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, abilities, beliefs, and valuesBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:On-Site Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:
Harvard University Health Services (HUHS) is a campus-based health care organization devoted exclusively to members of the Harvard community. Our work includes multi-specialty ambulatory medical care, behavioral and mental health services, and campus public health. HUHS also manages two self-funded health insurance plans, the Harvard University Group Health Plan (HUGHP, for university employees and dependents) and the Student Health Insurance Plan (SHIP, for students and dependents).