Harvard University Staff Assistant III (FSS) in Cambridge, Massachusetts

46457BRAuto req ID:46457BRJob Code:404036 Staff Assistant III (FSS) Location:USA - MA - Cambridge Business Title:Faculty Affairs AssistantSub-Unit:------------ Salary Grade:053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:2+ years' related professional experience

All candidates must indicate meeting basic qualifications in either their cover letter or resume.

All candidates wishing to be considered must supply a cover letter and resume.

Additional Qualifications:Bachelor’s degree preferred as is previous experience in a demanding educational and/or research environment; excellent oral and written communication skills; strong interpersonal skills and exceptional customer service skills and orientation; superior knowledge of office management and computerized office procedures with demonstrated ability to create efficiencies where needed; keen attention to detail; ability to work effectively and with tact and discretion across the organization; ability to handle sensitive/confidential information; proven ability to work collaboratively with teammates and a variety of people and departments. Prior experience working closely with faculty members and/or in academic affairs or faculty administration in a college or university strongly preferred. Knowledge of Google forms, PeopleSoft, and Interfolio. Knowledge of MS Office, including calendaring functions

Additional Information:Please attach your resume and cover letter as one document.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community which values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Department:Faculty AffairsPre-Employment Screening:Identity Job Function:Faculty & Student Services Duties & Responsibilities:

Reporting to the Associate Dean for Academic Affairs with a dotted line to the Assistant Director of Faculty Affairs, provides general office coordination and support for the Faculty Affairs Office. This person will be the first point of contact for the Office, triaging visitors, phone calls, and email requests as they come in. This position is in charge of office upkeep and organization.

Main duties:

-Serves as the front office receptionist providing exceptional customer service to all visitors.

-Processes reimbursements for faculty candidate visits, among other events, reconciles P-cards for the department, and tracks faculty travel funds;

-Tracks, orders, and reconciles all office supplies

-Assists Associate Dean and Assistant Director for Faculty Affairs with full-time faculty searches per year, including making hotel and restaurant reservations, booking appropriate meeting and lecture rooms, coordinating IT support, and posting all faculty job advertisements;

-Coordinates logistics for various meetings and committees run by the Faculty Affairs Office, including Ad Hoc Tenure meetings and the Faculty Appointments Committee;

-In consultation with the Associate Dean and Assistant Director, prepares faculty and postdoc appointment letters, sabbatical letters, Visiting Scholar letters, and annual salary letters for signatures;

-Creates reports using Google forms and other electronic software;

-Assists in processing and record-keeping related to faculty, postdoc, and Visiting Scholar appointments, digitizing old records and creating new organization systems when necessary; and

-Performs related duties as required.

School/Unit:Harvard Graduate School of Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.