Job Information
Harvard University Student Affairs Events Manager in Cambridge, Massachusetts
65540BRAuto req ID:65540BRJob Code:405012 Admin Professional (N) Department Office Location:USA - MA - Boston Business Title:Student Affairs Events and Student Life ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:5 or more years of experience. Higher education may count towards experience.
Additional Qualifications and Skills:
Bachelor’s degree strongly preferred.
Master’s degree in higher education administration, counseling, or a related field.
Previous experience within a medical school or similar higher education setting.
Understanding of student organization and student group management.
Event planning experience.
Excellent interpersonal and written and verbal communication skills.
Ability to collaborate with diverse stakeholders, including faculty, students, and administrators.
Demonstrated commitment to diversity, equity, and inclusion in student support services.
Familiarity with relevant technologies.
Experience working with or supporting faculty.
Strong attention to details.
Web content development and editing experience.
Additional Information:This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Department:Program in Medical Education (PME) - Offices of Student Affairs (OSA)Pre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
The Student Affairs Events and Student Life Manager will be expected to work some evening hours to support events.
Job Function:General Administration Position Description:The Offices of Student Affairs (OSA), working with Program in Medical Education (PME) leadership, promotes the individual and professional growth and development of Harvard medical students. OSA includes the Offices of the Dean for Students, Recruitment and Multicultural Affairs (ORMA) and Learning Resources and Support (OLRS) and the Academic Societies and engages with the MD student body to enhance or address aspects of the student experience, including academic advising, student life and well-being, career planning, and diversity and inclusion.
Reporting directly to the Assistant Director of Student Affairs and working closely and collaboratively with the Director of Student Affairs and the Dean for Students, the faculty in each of the Academic Societies, and offices across the PME, the Student Affairs Events and Student Life Manager is integral to developing initiatives that support and enhance the MD student experience at HMS. The Manager will have an integral role in developing events and programs that support the career and well-being initiatives, which includes a high degree of planning, logistics, communication and working with students, faculty, staff, alumni and other key stakeholders to ensure the success of these initiatives. The Student Affairs Events and Student Life Manager will also lead in the planning of events and programs sponsored or supported by the Offices of Student Affairs, including Commencement/Class Day and the commencement awards ceremony, Match Day, White Coat ceremony, orientation activities and academic society-based events. These events are high profile events at HMS and the manager will need to be able to collaborate and effectively communicate with key partners and stakeholders, both at HMS and university wide. The manager will be the primary contact with the university wide commencement planning group and represent HMS PME. The Manager will also provide support to student organizations in the MD program, including working with Student Council and student leaders in the planning and development of programs, as well as communicating school and university policies to student organizations. The Student Affairs Events and Student Life Manager will lead the coordination of all communications in OSA students and develop best practices and strategies for the communications, including a weekly newsletter, updating the student affairs web page, and posting to social media to best reach students. The Student Affairs Events and Student Life Manager will be responsible for managing and updating the OSA web page and will make recommendations for updates and changes so we are best communicating the resources and programs available at HMS and in the Office of Student Affairs. The Student Affairs Events and Student Life Manager may also be expected to contribute to other student affairs-related projects and initiatives as needed; thus a level of flexibility will be needed in this role. Strong attention to detail and comfort with the use of technology is key to this role. The Student Affairs Events and Student Life Manager will be expected to work some evening hours to support events.
School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statementBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-WG1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.