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Smithsonian Institution Supervisory Contract Specialist in Cambridge, Massachusetts

Summary This is the position of Supervisory Contract and Grants Specialist in the Sponsored Programs and Procurement [SPP] Department. The Incumbent is responsible for all work product including the coordination, review, and submittal of contract proposals and the negotiation, execution, administration, and closeout of contracts, grants, cooperative agreements, and other awards. Note: Telework may be an option under this appointment, you must first discuss and receive approval from Management. Responsibilities Serves as Senior Contract and Grants Specialist responsible for pre-award and post-award functions involving highly specialized contracts, which are of significant importance to SAO, and that arrive at SAO in the form of contracts, grants, awards, agreements, and other such types of funding that are received from federal agencies, FFRDCs, educational institutions, non-profit organizations, foundations, and private industry. Duties include performing all necessary acquisition functions in accordance with the Federal Acquisition Regulation [FAR], NASA FAR Supplement [NFS], NASA Handbooks and Guidebooks, applicable Parts of the Code of Federal Regulations [CFR], applicable Office of Management and Budget [OMB] Circulars, and all other applicable regulations and policies. These acquisition functions include: • Identifying opportunities and provides information about funding sources and availability of contracts and grants to senior management, scientific, and technical staff. • Managing proposal preparation process. Reviews solicitations from sponsors; coordinates proposal activities; provides advice on meeting sponsor and SAO/SI legal and policy requirements; reviews and recommends changes to the Statement of Work and cost section; analyzes proposals for conformance with the sponsor’s solicitation; and ensures that proposals are compliant with applicable laws, regulations, policies, and procedures. • Serving as Senior Authorized Organizational Representative. Submits proposals and certifies SAO compliance with various representations, certifications, and assurances necessary to complete the proposal process in accordance with SAO policy and procedures. Ensures that SAO is properly registered in all proposal submission and award administration electronic systems that are maintained by the Government and other sponsors. • Serving as Negotiation Team Leader. serves as spokesperson for SAO during complex contract negotiations that involve a sizable portion of SAO’s resources, and leads these negotiations with sponsors to develop the contract prices, deliverables, terms, and conditions. Monitors and provides liaison with Government and other Accepts contract and grant awards and modifications, and executes awards in the absence of the Department Manager. • Performing complex contract and grant administration. Provides overall human resources management to Sponsored Programs Section staff by: planning and assigning work supervising day-to-day awards administration operations; interviewing and hiring new team members; developing performance standards and reviewing performance; recommending and taking necessary disciplinary action; giving advice, counsel, and instruction to team members; determining training needs and arranging for training as appropriate. Maintains communications with user community within SAO regarding their present and anticipated contracting needs. Develops and updates guidance material to inform, clarify, and explain major regulatory requirements, policies, and procedures, and changes thereto so as to enable users to properly generate proposals. Coordinates enhancements to and operation of web-based Contract and Grant Tracking system with SAO’s Administrative Information Systems [AIS] Group. Performs other duties as assigned. Requirements Conditions of Employment Pre and Post background Investigation. May be required to serve a one year probationary period. Direct deposit/electronic funds transfer require for salary payment. For Requirements please refer to qualification standards to Individual Occupational Requirements for Contracting Series: Qualifications Basic Requirements for GS-13 Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position. and A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Education Additional Information For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions