Massachusetts Veterans Jobs

Job Title: Receptionist - PART TIME - 30 HOURS!

Job Description

• Operate all aspects of the switchboard as well as multi-tasking assignments in a professional manner.

• Greet guests: assist and provide service to customers, applicants, and visitors, ensuring they are handed-off to the appropriate internal contact.

• Process and organize incoming/outgoing mail, including mailing invoices.

• Maintain equipment in central supply room.

• Provide administrative services (establish and maintain files, composing and word-processing of documents and various scanning) on demand.

• Assist with catering, confirm billing for correctness, coordinate meeting room needs, and general clean up in meeting areas.

• Assist with office supply orders, organize, and maintain office and kitchen supplies by checking stock to determine inventory level; anticipate supply needs; place and expedite orders for supplies; verify receipt of supplies.

• Maintain and organize employee records and files for HR.

• Act as a backup to help manage Service Award process; order gift cards and other gifts and manage distribution of the gifts to recipients’ managers in advance of their anniversary date.

• Aid in running standard HR reports.

• Work with HR team members to help with onboarding/termination of employees.

• Help maintain benefits brochures, forms, and information to support our Compensation and Benefits processes.

• Help with events as needed.

• Provide backup assistance for various departments as required.

• Carry out other duties and responsibilities as may be assigned or required.

Hard Skills

• Associates degree or equivalent experience

• 2+ years of experience with Front Desk and Administrative responsibilities

• HR administrative experience preferable

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.