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Beth Israel Lahey Health AP Input Coordinator in Charlestown, Massachusetts

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:

Regular

Scheduled Hours:

40

Work Shift:

Day (United States of America)

Under the supervision of the Manager and following the established guidelines, performs a variety of clerical tasks related to the accounts payable function. Activities include: utilization of our ERP system to process/enter invoices/credits, review statements, entry and accounting for recurring payment contracts, review payment approvals and request additional information from vendor’s/colleagues when necessary to enable accurate posting of the documents to our financial systems, entry/updates to vendor records.

Job Description:

Essential Duties & Responsibilities including but not limited to:

  1. Batch, balance control groups and complete data entry of the following documents into the ERP system –
  • Non PO related vouchers (Ex: Utilities, petty cash, colleague reimbursements/travel, etc)

  • PO Related items that will not feed through our EDI process

  • Credits

  • Spreadsheet uploads through Excel

  • Recurring contract/lease set up

  • Payroll Garnishment vouchers

  • Intercompany wire transfers

  1. Meet or exceed the daily input entry goals for scope of position and assigned invoice mix.

  2. Perform vendor set up and maintenance within the ERP system. Follow all IRS guidelines regarding 1099 vendors.

  3. Oversee check printing and stock replenishment. Handle check delivery in accordance to departmental policy.

  4. Verify invoice accuracy prior to entry. This includes, but is not limited to:

  • Validate and correct line item variances between purchase orders and invoices

  • Verify voucher project/fund, inventory and capital accounts for the appropriate approvals and details

  • Confirm and adjust remit addresses, vendor #’s and payment identifiers prior to disbursement cycle processing

  1. Evaluate voucher entries to identify opportunities for recurring contract payment set up and consolidated billing. Work with lead, vendor and approver to implement.

  2. Contact vendors via phone/email to:

  • Clarify missing information

  • Obtain W8/W9 documentation

  • Obtain ACH information

  • Obtain invoice/credit copies

  • Settle balancing issues (ex. Inaccurate payment posting on the part of the vendor)

  1. Batch, scan and index documents into the electronic document repository (invoices, contracts, W8/W9).

  2. Reconcile past due balances as indicated on invoices.

  3. Special projects as assigned by management as needed to meet the needs/goals of the department.

Or ganizational Requirements:

  • Maintain strict adherence to the Lahey Health Confidentiality policy.

  • Incorporate Lahey Health Standards of Behavior and Guiding Principles into daily activities.

  • Comply with all Lahey Health Policies.

  • Comply with behavioral expectations of the department and Lahey Health.

  • Maintain courteous and effective interactions with colleagues and patients.

  • Demonstrate an understanding of the job description, performance expectations, and competency assessment.

  • Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

  • Participate in departmental and/or interdepartmental quality improvement activities.

  • Participate in and successfully completes Mandatory Education.

  • Perform all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:

Education: High School Diploma or equivalent

Experience: Minimum of 2 years of Accounts Payable processing in a high volume, computerized corporate environment or equivalent experience in Accounts Receivable, Payroll, Expense or other transactional accounting area.

Skills, Knowledge & Abilities:

Proficiency in Excel and ERP systems, preferably with Peoplesoft or a comparable platform, utilizing transactional accounting data.

General knowledge of Accounts Payable practices, such as:

  • attention to detail

  • customer service – strong verbal and written communication skills

  • strong interpersonal skills

  • ability to key invoices at a rapid pace with minimal errors (100+ invoices daily)

  • ability to analyze an issue and take it through to resolution

  • ability to work independently and as part of a team

  • demonstrate flexibility in prioritizing and completing tasks

  • proactively seek guidance, clarification and feedback

FLSA Status:

Non-Exempt

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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