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Boston College Temporary Administrative Support in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

  • Office Budget and Fiscal Support

  • Administers the OGE office budget totaling approximately $55K

  • Reconciles office budget each month

  • Maintains all budget records, pays all incoming bills related to Office Operations

  • Assists with the foreign wire voucher processing on PSoft

  • Processes expense reports/travel advances for Director, OGE Staff, and summer faculty

  • Works closely with the Summer Program Manager to reconcile all summer expenses beyond faculty expenses

  • Orders, purchases, and monitors office supplies

  • Responsible for one purchasing credit card, and one department Amex travel card

  • Ensures accurate office budget while keeping the Associate Director, Finance and Operations informed of any irregularities and/or making suggestions as appropriate

  • Reports on and assists with analysis of quarterly expenses and project year-end need

  • Office Operations

  • Coordinates the hiring, logging of hours, payroll, and onboarding processes for student employees

  • Coordinates office moves and technology upgrades, e.g. new computers, phones, printers

  • Coordinates office coverage during the summer vacation, holiday season, and when the front desk program assistant is out.

  • Facilitates ongoing OGE projects by coordinating student assistance and steps in as necessary

  • Maintains the OGE contact database

  • Initiates facilities/work order requests

Requirements

  • Minimum of 1 year office/administrative support experience.

  • Bachelor's degree preferred.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .

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