Emerson Hospital Communications and Office Coordinator in Concord, Massachusetts
This role provides direct support to the daily activities of our existing management team. In this position, you will be responsible for a wide range of office, administrative, purchasing, vendor management, HR and office management tasks. Handling a large volume of communications including reading, drafting and replying to emails, answering, screening and re-directing calls, and taking messages.
Supporting the Executive Director and Leadership Team with scheduling meetings using Outlook, planning agendas, and logistics, and following up on action items as needed. Coordinating accounting, purchase orders, payables, budgets, expense reports, and vendor management. Managing highly sensitive and confidential information with discretion.
Your success will be measured by how much you improve the overall performance of the management team.
You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace.
You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the organization.
You are able to wear many hats, switching priorities and focus as needed. You have the willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance.
You are motivated to learn the executives' primary business objectives, and through this understanding you are able to anticipate administrative needs of the executives.
Proficient in spreadsheet, presentation, & email software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations. Proficient in performing basic internet searches. Must present a high degree of professionalism and excellence in both written and verbal communication, as this role is an extension of the leadership team
Strong problem-solving skills and reasoning to solve administrative issues and positive, 'can-do' attitude
Focused on serving internal and external stakeholders
Excellent attention to detail
Proficient in performing basic internet searches
Ability to maintain strict confidentiality
Strong knowledge of virtual meeting platforms (i.e. GoToMeeting, Zoom)
Ability to work efficiently and effectively in a temporary remote setting
Have a positive energy, a sense of humor, and a can-do attitude
Excellent grammar and punctuation. This should include the ability to proofread and check the work of others.
Education: We welcome candidates who have a bachelor’s degree in a field that developed and honed your writing ability.