Massachusetts Veterans Jobs

DEERFIELD - Gift Entry Coordinator Description Reporting to the Director of Advancement Services, the Gift Entry Coordinator assists the Director and advancement team and is an integral part of Deerfield\'s fundraising and administrative team. Primary Duties and Responsibilities Ensure the accurate and timely entry and management of contribution data through the initial entry, maintenance, research, and analysis of various donations and records for the Office of Advancement Ensure optimal utilization of the Academy\'s database systems through comprehensive understanding of data exchange processes between the advancement database and the Academy\'s enterprise system Analyze, prepare, and enter donations accurately and efficiently to help ensure proper donor credit and gift accounting including calculation of stock gifts based upon information provided from Finance Office and submission of matching gift requests accurately and efficiently Deposit gifts, feed gift transactions to general ledger and provide feed reports to Finance Office in a timely manner to maintain interoffice communication. Notify Finance Office of gifts received through a variety of methods as well as work with the Finance Office on any necessary gift reconciliation Manage the timely receipt and acknowledgement of gifts Answer donor questions related to giving history, and assist with processes such as chargebacks and deposits Ensure adherence to IRS guidelines pertaining to charitable contributions for legal compliance for both donors and Deerfield Maintain and update online recurring and ongoing donations including failed and suspended credit card transactions accurately Update and maintain accurate files for the Auditors and the Office of Advancement to help protect the Academy\'s 501(c)3 status Maintain accurate biographical information and data for multiple Academy constituencies using multiple databases to ensure the highest degree of data integrity and accuracy, gleaned from donation documentation alumni surveys, on-line directory and other sources as needed Responsible for monitoring and responding to emails received into the general Alumni mailbox Assist with data entry projects as needed and provide support for special events, projects and mailings as needed Assist as needed in running database reports and mailing lists Assist with telephone coverage to serve as first level of contact for inquiries from donors and alumni Other duties as assigned Job Specifications Associate\'s degree required 1 - 3 years of experience in Advancement, or equivalent combination of working knowledge and education Strong attention to detail, self-motivated with the ability to focus on repetitive tasks Possess a level of excellence in data entry and in use of MS Office products, especially Excel, Outlook, and Word. Excellent verbal and written communication and organizational skills Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community Ability to multitask in a fast-paced environment Ability to manage, and sensitivity to, highly confidential information Ability to work independently and as part of a team A high level of integrity and a strong work ethic Physical Job Demands Close visual acuity to analyze data and figures and to view a computer terminal Ability to sustain substantial movements of the wrist, hands and/or fingers Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs Ability to occasionally stoop, kneel or reach Working Conditions The worker is mainly in an office environment, and not substantially exposed to adverse environmental conditions.