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State of Massachusetts Federal Programs Fiscal Data Specialist (ESC) in Everett, Massachusetts

TheEducation Secretariatis committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, and where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.  The Department of Elementary and Secondary Education (DESE) knows that our most important asset is our staff and that creating strong schools starts with recruiting the best talent. DESE continuously strives for a workplace that values a community of diverse talent where everyone works together to improve education for all students as outlined in ourEducational Vision (mass.edu).We believe in diverse talent. A strong, innovative, and effective team has members with diverse experiences. We believe in, and work toward, equity for all protected classes. We are an Equal Opportunity/Affirmative Action Employer. Women, minorities, veterans, and people with disabilities are strongly encouraged to apply. Our staff have the chance to lead and support work that influences over 400 school districts that serve almost 1 million learners a year. We are committed to the success of our staff and support the growth of all employees. We offer a comprehensive benefit plan that includes medical, dental, and vision coverage and competitive salaries in accordance with individuals' experience and education. Careers at DESE also include a state pension plan. DESE is committed to cultivating a climate of safety and trust throughout the agency, built on diversity, equity, and inclusion. One of the core strategies of the state education agency is to help school districts be as efficient and effective as possible in their use of resources. The Office of Resource Allocation Strategy and Planning (RASP) at the Department of Elementary & Secondary Education (DESE) supports school districts and their many partner organizations in their efforts to enhance their use of resources to improve student outcomes across the board, but especially in areas that serve economically disadvantaged and other at-risk populations. The office accomplishes its work primarily through the administration and implementation of a wide range of funding mechanisms, including federal grant programs (Titles IA, IIA, IIIA, and IVA under the Elementary and Secondary Education Act (ESEA)), the Carl D. Perkins grant programs, the Individuals with Disabilities Education Act (IDEA) programs. The RASP team is currently seeking a high-performing individual to support a robust portfolio of work aimed at supporting school districts in their efforts to enhance their use of fiscal resources to nurture and cultivate academic excellence, cultural competence, sociopolitical consciousness, and emotional intelligence. As a member of the Federal Grants Office, the Federal Programs Fiscal Data Specialist will be a part of a team of people responsible for overseeing and administering the implementation of all federal entitlement grant programs. This individual will assist in the review and approval of federal entitlement grant applications and amendments, build relationships with a cohort of districts to assist them in their implementation of various programs, use a combination of research evidence and regulatory information to develop easy-to-access materials for a wide range of audiences, assist in the monitoring of districts to ensure proper use of funds where necessary, and to have the strong interpersonal skills to ably train others about the intricacies of each program area. Also, this individual will be responsible for maintaining and updating a tracking system to support the RASP team in the coordination of over 2,000 multi-year federal grants. They will ensure the RASP office receives accurate and timely financial information, assist with post-award financial functions, and interact closely with both internal staff and external stakeholders. The Federal Programs Fiscal Data Specialist will perform the following duties: The Federal Programs Fiscal Data Specialist will perform the following duties: • assist in the review, approval, and monitoring of federal entitlement grant applications and revisions; • support the provision of information and assistance to district administrators regarding federal grants and programmatic matters; • serve as a point of contact for school district staff, department staff, and stakeholder groups concerning federal grants and programmatic matters; • enhance process productivity by identifying and gathering grant data and maintaining various tracking systems; • organize data from multiple sources to present to both team members and team leadership; • participate in federal and state data collection and reporting activities related to all federal entitlement grants (all titles under the Elementary and Secondary Education Act (ESEA), Perkins, Individuals with Disabilities Education Act (IDEA), • prepare and present workshops (both virtually and in-person) on federal grant program matters for district staff; • collaborate with other department staff in the development of efficient grant-making protocols and procedures; • assist in the preparation of reports and information as required by the United States Department of Education; • assist in the development of technical assistance materials utilizing different media; • serve as a RASP point person for technology troubleshooting and IT requests; • extract and analyze data from different platforms to be able to use for district program monitoring, as well as for monitoring and auditing of DESE’s procedures by external organizations • perform other duties as required. • Based on assignment, travel within and outside the Commonwealth is required. Preferred Qualifications: knowledge of federal Every Students Succeeds Act (ESSA) grant program requirements, Carl D. Perkins grant program requirements, and Individuals with Disabilities Education Act grant program requirements; strong analytical skills; intermediate or advanced skills in Microsoft Excel/Access (including pivot tables, vlookup, xlookup, formula building, and spreadsheet modeling); proficiency in Microsoft Word and PowerPoint; ability to be a strong systems-thinker; strong organizational skills; ability to plan, schedule, and manage workflow; knowledge of the methods of general report writing; knowledge of, and ability to use, the technology and methods used in the preparation of charts, graphs, tables, presentations, and other technical assistance materials; ability to understand and explain the laws, rules, regulations, policies, procedures, and guidelines governing assigned unit activities; ability to analyze and determine the applicability of educational data, draw conclusions, and make appropriate recommendations; ability to determine the proper format and procedure for assembling information; ability to write concisely, to express thoughts clearly, and to develop ideas in logical sequence; ability to present information effectively to a wide range of audiences; ability to communicate effectively with others; ability to give oral and written instructions in a precise, understandable manner; ability to exercise sound judgment; ability to exercise discretion in handling confidential information * * ability to adjust to changing situations to meet changing program requirements; and ability to work as part of a collaborative team. Please include a cover letter and resume with your online application. Questions regarding this position or the application process should be directed toMaureen.T.O'Brien@mass.gov. This position is based at the Department of Elementary and Secondary Education in Everett. Staff are currently operating within a hybrid model,telecommuting up to three days per week. * First consideration will be given to those applicants that apply within the first 14 days.* Minimum Entrance Requirements: applicants must have a Bachelor’s degree and at least four years of full-time, or equivalent part-time, professional educational experience in a specific or related content area, educational program/or service; a Master’s degree or higher in a specific or related educational content area may be substituted for two years of the required experience -- 30 semester hours equals one year of experience for substitution purposes. Education toward a degree in a specific or related educational content area will be prorated on the basis of the proportion of the requirements actually completed. Special Requirements: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License or the equivalent from another state may be required. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Education* *Organization: Department of Elementary and Secondary Education *Title: *Federal Programs Fiscal Data Specialist (ESC) Location: Massachusetts-Everett- 135 Santilli Highway Requisition ID: 23000DKG

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