Massachusetts Veterans Jobs

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas. The Massachusetts Department of Elementary and Secondary Education’s Procurement Department, within the Administration and Finance Unit, seeks to hire a Procurement Assistant. This position works heavily on MMARS (the Massachusetts Management Accounting and Reporting System); and with the COMMBUYS website. Job Responsibilities: Review encumbrances and vendor information on MMARS (the Massachusetts Management Accounting and Reporting System) including CT’s PC’s and GAE’s; Field outstanding issues with units at the ESE, ensuring all records and files are complete, accurate and maintained on Sharepoint (cloud); Provide assistance with the Vendor files in MMARS (via Docusign) by communicating with vendors to complete required documentation to be added to the system; Provide assistance with COMMBUYS; Post contracts to the COMMBUYS website and CLM, and Work with agency departments on contract renewals by verifying information is accurate and complete; Serve as a team member on the Conference Space Departmental Master Agreement (MA) and other MA’s that may be needed; Confer with Procurement Director, Procurement Specialists, Department Personnel and others concerning Vendor updates in MMARS, Supplier Diversity HUB portal assistance, COMMBUYS verification, CLM awards; Oversee and monitor activities for completion according to established guidelines for procurements; Maintain electronic records per unit of activities and awards in Procurement Sharepoint site and Procurement files for units; Create and maintain spreadsheets of procurement activities per fiscal year; Perform other duties as requested. Preferred Qualifications: Knowledge of Procurement practices under 801 CMR 21.00; Previous State procurement experience; Previous MMARS, COMMBUYS, CLM and SDO HUB experience preferred; Strong organizational skills, be detail oriented with the ability to prioritize and respond quickly to rapid changes to meet changing program requirements; Proficient in Microsoft Word, Excel and PowerPoint including ability to create documents, templates, spreadsheets and presentations Effective communication skills, both written and verbal, in developing directions/instructions for bidders/vendors, state officials, and agency staff across all levels; Ability to understand and explain education laws, regulations, policies, procedures and guidelines, etc., governing agency activities, goals and objectives to grantees, state officials and the public; Ability to assemble items of information according to established procedures; Ability to determine the proper format and procedures for assembling items of information; Ability to exercise discretion in handling confidential information; Questions regarding this position or the application process should be directed to Dawn.E.DeRoche@mass.gov. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Elementary and Secondary Education *Title: *Procurement Assistant Location: Massachusetts-Everett- 135 Santilli Highway Requisition ID: 24000B2N