Massachusetts Veterans Jobs

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves,and where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas. * * Procurement Specialist (Accountant IV) TheExecutiveOfficeofEducation(EOE)isseekingtohireaProcurement Specialist.TheProcurement Specialist willbeapartofEOE’sFiscalTeamwherethesuccessfulcandidatewillhavetheopportunitytoworkwithEOE staffandvendorstoensure accurate procurement, provide analysis to all EOE IT members in need of purchasing goods and services, and offer supporttovendorsandAccountsPayabletoresolvepaymentissues.TheincumbentwillreporttotheBudgetDirector. TheProcurement SpecialistassistsEOEFiscalwithprocurementactivitiesrelatedtobidding,monitoring,awarding,encumbering, and tracking of procurements and grants consistent with procurement law, regulations, and best practices while utilizing the Commonwealth’s e-procurement system, COMMBUYS, and accounting system, MMARS. TheProcurement Specialistwillberesponsibleforensuringallinternalandexternaldeadlinesaremet related toprocurement. They will consult and collaborate with the Office of the State Comptroller (CTR), Operational Services Division (OSD), and other state agencies as needed. The incumbent will assist with timely review, reconciliation, and analysis of agency obligations. DetailedStatementofDutiesandResponsibilities: · Works with the Fiscal Team and EOE’s IT and program staff to develop, post, and track procurement activity on theCommonwealth’s COMMBUYS System for EOE Fiscal. · Ensuresthatallbidsandrequirementsmeetguidelinesconsistentwithprocurementlaw,procurementregulations,and best practices as defined by the Operational Services Division (OSD) and the Office of the Comptroller (CTR). · Maintainsdetailedfiles/recordsaswellastrackingmechanismstomonitorpost-awardactivitiestoensureadherenceto contractbudgetsandallreportingrequirements,createsaccurateworkorders,purchaseorders,andinteragencyserviceagreements. · KeepscurrentonallpoliciesandproceduresandanyupdatesdistributedbytheOfficeoftheComptrollerrelatedto State Finance Law and/or MMARS and advises EOE Fiscal of upcoming amendments or enhancements. · Maintains up-to-date onOSDandCOMMBUYSproceduresandpoliciesandattendstrainings as necessary to ensure the Department is in compliance with all COMMBUYS regulations and requirements. · Use the Commonwealth Information Warehouse (CIW) and OSD resources to researchstatewidecontractstounderstandproperprocurementmethodsandrelaytheprocesstoEOE colleagues. · Coordinateawardsandcontractualprocesseswithall EOEvendors. · Ensuresallcontractsandamendmentsareprocessedinatimelymannerandalldeadlinesaremetthroughoutthefiscalyear. · CollectStandardContracts,W-9,andanyotherdocumentationneededtoestablishnew vendors in MMARS. · Under the guidance of the Assistant Director of Grants Management and Compliance trackgrantactivitiesincludingdatesforrequiredreportsandsubmissionsandprogresstowardsgrantobjectivesandgoals as well as assist in the review and processing of grant applications, amendments, requests for funds, final reports, and other grant-related documentation. · Under the guidance of the Assistant Director of Grants Management and Compliance, trackgrantactivitiesincludingdatesforrequiredreportsandsubmissionsandprogresstowardsgrantobjectivesandgoals as well as assist in the review and processing of grant applications, amendments, requests for funds, final reports, and other grant-related documentation. · ProvidehighlydetailedCIW reportstoassistEOE colleagues intheirmid-year and annual reviews. · WorkscloselywithEOEcolleagues toresolvepurchaseorders,contracts,invoices,orpaymentdiscrepanciesanddocumentation. · EnsuresCommonwealthPaymentPoliciesarefollowed,maximizingthereturnofPromptPayDiscountandlessthan 45-day bill paying statistics. · MaintainfilingsystemonSharePointforallrelatedbillings,receivables,payments,vendor invoices,andcorrespondence. · Researchandresolvebillingissuesastheyarisetoensurethebestfiscalpracticeandcustomerservice. · Performsotherdutiesasassigned. PreferredQualifications: · KnowledgeandunderstandingoftheCommonwealthofMassachusetts'procurementpolicies. · KnowledgeofandpreviousexperiencewithCOMMBUYS. · Knowledge of and previous experience with MMARS. · Good communication skills and willingness to learn. · Ability to analyze and interpret financial situations. · Ability to work independently and in a group. · Knowledge and understanding of state finance law and federal procurement and contracting regulations. · Working knowledge of 801 CMR 21.00, the Commonwealth's regulations governing the procurement of commodities or services including human and social services. * * * * * *First consideration will be given to those applicants that apply within the first 14 days. Minimum Entrance Requirements:Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) two years must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.* II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.* III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Accounting and Finance* *Organization: Exec Office of Education *Title: *Procurement Specialist * Location: *Massachusetts-Everett- 135 Santilli Highway Requisition ID: 2400028O