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Town of Falmouth Human Resources Assistant in Falmouth, Massachusetts

Job Responsibilities Provides a variety of complex administrative & routine clerical tasks in support of the Human Resources staff & operations; acting as a first point of contact for the department, answers & routes phone calls; composes, prepares & distributes correspondence & reports Provides full cycle recruitment assistance including posting positions, scheduling interviews, reference checks, scheduling pre-employment drug testing; performing CORI background checks, preparation of offer letters & other recruitment related responsibilities Maintains personnel records for all Town employees; compiles routine to complex data for reports using various databases & spreadsheets Maintains the department?s website; Types letters, memoranda & other documents related to human resources functions; reviews, sorts & distributes incoming & outgoing mail & correspondence; orders office supplies; Performs clerical support activities for Director Acts as a liaison & provides information & assistance to staff & the public regarding department operations & special projects including: recruitment, benefits, training, contract interpretation, compensation, employee/labor relations & personnel policies & procedures; refers messages; assists with resolution of problems & complaints. Processes & enters town-wide payroll changes, including new hires, terminations & permanent payroll changes & submits as appropriate to Town Accountant?s Office; Signs onto the payroll temporary & seasonal employees; Interprets & administers contractual benefits as they relate to payroll; Reviews & processes salary changes & other personnel actions to ensure they are accurate & in compliance with policies, procedures & collective bargaining agreements, bringing inconsistencies to management?s attention; Prepares requests for information for unemployment claims, salary & employment verifications; Maintain town-wide time & attendance records; Assists with auditing & reconciling detailed & complex records & databases Processes invoices; Monitors departmental expenditures Assists the Benefits Coordinator by photocopying, screening phone calls, verifying insurance invoices, making deposits; Assists in coordinating annual Health & Benefits Fair, organizes Employee Appreciation Day & other employee events. Assists Town Manager?s Office as required Performs similar or related work as required, or as situation dictates Recommended Minimum Qualifications Education & Experience - Two years of human resources office experience; associates degree preferred or an equivalent combination of education & experience. Knowledge, Ability & Skill - Knowledge of office practices & procedures; general knowledge of human practices & procedures Ability to work independently, prioritize tasks & meet deadlines; ability to communicate effectively, orally & in writing with town employees, outside organizations & the general public; ability to work with accuracy & attention to detail; Ability to become increasingly familiar with policies & practices of the department & regulations governing it?s functions; Ability to work confidentially & autonomously in an efficient & effective & productive manner; Ability to understand, develop & refine/improve processes Must be highly proficient in MS Word & Excel; organizational & planning skills; written & oral communication skills; problem-solving skills; basic mathematical skills; office skills. Physical Requirements Minimal physical effort is required to perform most duties; the employee is frequently required to sit, speak & hear & use hands to operate equipment. Vision requirements include the ability to read documents & use a computer. Supervision Works under the general supervision of the Human Resources Director, following established rules, regulations & policies; duties are performed independently according to prescribed time schedule Position open until filled; applicants who apply by 05/21/21 will be given preference