Justice, Bureau of Prisons/Federal Prison System Secretary (Associate Warden's Secretary) in Fort Devens, Massachusetts
Why work for the Federal Bureau of Prisons? You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.
The incumbent performs a variety of clerical and administrative duties assigned by the Associate Warden(s). These duties are auxiliary to the work of the organization. The incumbent is expected to apply a working knowledge of policies and procedures as they relate to this office and all aspects of the institution.
Incumbent receives, distributes, and routes incoming/outgoing correspondence, screens material prior to distribution to the appropriate person and establishes suspense due dates. Maintains supervisor’s calendar, takes request for appointments, schedules and confirms his/her appointments, special events and conferences and ensures that the supervisor is fully briefed on matters to be considered before the scheduled meeting.
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.
Conditions of Employment
U.S. Citizenship is Required.
See Special Conditions of Employment Section.
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here
To be considered for the position, you must meet the following qualification requirements:Education:GL-06 and GL-07: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.ORExperience:GL-06 and GL-07: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.Some examples of this qualifying experience are:
GL-06: Experience receiving visitors, determining the nature of the requests, personally providing the information desired when it is of a routine or procedural matter.
Experience receiving, distributing, and routing incoming/outgoing correspondence, screening material prior to distribution to the appropriate person and establishing suspense due dates.
Experience in the preparation in draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.
Experience in setting up and maintaining logs showing the status of actions and correspondence. GL-07: Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
Experience in scheduling and confirming a supervisor’s appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.Your eligibility for consideration will be based on your responses to the questions in the application.
See Qualifications Section for education requirements, if applicable.ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign QualificationsIf you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.
This position IS NOT included in the bargaining unit.In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.The representative rate for this position is $59,393 per annum ($28.46 per hour). Special Conditions of Employment Section:Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks. All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.
Additional selections may be made if vacancies occur within the life of the certificate.