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State of Massachusetts Procurement and Contracts Supervisor in Framingham, Massachusetts

GENERALSTATEMENTOFDUTIESANDRESPONSIBILITIES: This position is designated as an Emergency Personnel Position. Due to the nature of the job functions andresponsibilitiesassociatedwiththisposition,thepersoninthispositionmayberequiredtoreportto work during an emergency, or during non-business hours to support agency operations, even if state offices are closed or other state workers are excused from work. * TheProcurementandContractSupervisoroverseesprocurement, contracting,andinventoryandotherbusinessfunctionsoftheMassachusettsEmergencyManagementAgency(MEMA),includingthecoordination of the sourcing and procurement process for annual contracts, grant-funded projects, daily-use supplies, construction, and emergencies.The position supervises the Procurement Office to prioritize, schedule andmonitordailyandlong-termactivitiestoensuretheneedsofmultipleMEMAprogramsareefficientlyand effectivelymet.Thispositionwillreview,confirm,and/ordevelopallrequiredPoliciesandProceduresforthe Procurement Office.The Procurement and Contract Supervisor will work closely with Planning, Operations, Logistics, and Recovery Sections within MEMA to research, scope, and contract for critical emergency goods and services in support of MEMA’s overall emergency management strategy.Other Procurement officefunctionssupervisedbythispositionarevendorsetupandmanagementinMMARS,inventoryand, and documentation management and retention. *DETAILEDSTATEMENTOFDUTIES&RESPONSIBILITIES: * ewsandanalyzesrequestsforpurchasesofgoodsorservicessubmittedbyMEMAstaffforappropriate procurement methods; ensuring compliance with state 801 CMR 21 and federal 2 CFR 200 purchasing regulations and ensures that the contracts are established and managed on the state's procurement system. 2. Supervisesprocurementstaffconductingallstepsofthestateprocurementcycle;Directsandcompletes special projects, trains staff, reviews subordinates' work upon completion, and assists the Chief Fiscal Officer and Fiscal Office Manager when necessary. 3. Maintainsaccurateandcurrentknowledgeofprocurementregulations,policies,anddepartmentalpractices; regularly reviews and updates MEMA policies and procedure and contributes to the on-going maintenance of the Agency’s Internal Control Plan. 4. ServesasProcurementUnitLeaderintheeventof emergencyactivations. 5. Understandsandparticipatesinstrategicandemergencyplanningactivitiestoalign Procurement Office with agency priorities 6. Preparesstandard contractsasneededforall services and emergencies. 7. ProvidesandreceivesdirectinformationandcustomerservicestoavarietyofMEMAstaffaspartof handling the business needs of MEMA Units. 8. MeetsandcommunicateswithallpertinentUnitstaff,includingPlanning,Logistics,Facilities, IT/Communications, Operations with administrative and purchasing needs. 9. Coordinateswith Fiscal Coordinator forfundingavailabilityandutilizesavailabletools,databases,etc.,toinform decision making. 10. Overseesthat vendor updates are completed per Comptroller Policy and are accurately entered into MMARS. 11. Oversees projects,trainsstaff,reviewssubordinates'workuponcompletion,andassists the Chief Fiscal Officer and Fiscal Office Manager when necessary. 12. ApprovesCommBuysrequisitions,bids,andothertransactions;assistsothersintheuseofthe COMMBUYS system. 13. Assistsinthedevelopmentofnewsystemsfortrackingandreportingcontractutilizationdatatoensure optimum utility of contract funds and cost-effective delivery of services. 14. Responsibleforcompletionofemployeeperformancereviewsper agencydeadlines. 15. MaintainsacurrentworkingknowledgeofMMARS,COMMBUYS,andtheregulationsoftheOfficeofthe State Comptroller (OSC) and the Operational Services Division (OSD). 16. Providestechnicalassistancetodepartmentandvendorstafftoensurecompliance. 17. Participateinemergencyoperationsresponseasanobserver/playerfornucleardrillsandexercisesasrequired. 18. Mayberequiredtoworkextendedhours,includingduringnightsandweekendsintheeventofan emergency affecting the Commonwealth. 19. Mayberequiredtotravelforovernightstays. 20. May,orwillberequired tocarry andusearadio whenawayfromtheofficeduringdutyhourstoensure enhanced communications with headquarters and/or regional offices. 21. Musthavebasiccomputerknowledgeandexperience,andawillingnesstolearnadvancedapplicationsas they pertain to assigned duties and responsibilities. 22. Musthaveabilitytoprovideforhis/herreliabletransportationtoandfromworkorassignedlocations,ona daily basis as well as during an emergency activation. 23. Musthaveabilitytoformharmoniousworkingrelationswithothersandbeabletoworkwellaspartofateam. 24. Performrelatedwork asrequiredorassigned. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Emergency Management Agency *Title: *Procurement and Contracts Supervisor Location: Massachusetts-Framingham-400 Worcester Road Requisition ID: 240000Y1

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