Job Information
Bear Mountain Health Care Scheduler in Franklin, Massachusetts
The Scheduling Coordinator will be responsible for maintaining the schedule, completing attendance reconciliation and reporting.
Must have scheduling experience in Healthcare environment!!
Must be able to multi-task
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares staffing schedule and updates same as necessary
Determine a two-week rotation an employee will be working within the master schedules
Enter in Smartlinx schedule planner
Enters daily missed punches to update PPD report by 10 am
System Deviations(missed punch sheets) are collected from supervisor
The times are logged in ADP in the timecard
Prepare and distributes and updates daily breakdown of staffing by units
Print daily staffing sheets from
Update as needed for PTO, switches and call –outs
Distributes to units
Inputs schedule and manage time and edits.
Receives, maintains and processes PTO requests
Check accrued vacation hours to ensure that staff have adequate time to cover request off
Verify how many employees are currently schedule for PTO
Have DNS approve or deny
Enter PTO in schedule planner
Return copy to employee, maintain original for payroll
Tracks attendance based on matrix
Review daily staffing sheets to identify call-outs
Log call –outs
Alert Human Resources once an employee has had 4 call outs
Work with Human Resources Generalist on tracking in accordance with attendance policy
Responsible for the scheduling of all nursing staff while maintaining a safe staff to patient ratio
Work with DNS to schedule to facility census levels
Attends new hire orientation training for scheduling component
Responsible for identifying variances within budgeted PPD
Communicating and coordinating with HR and DNS regarding open schedules
Attend weekly staffing meeting and discussion on open positions, LOA, PTO
Reporting of Department of Health staffing numbers
How many licensed staff times the numbers of hours they work (8 hours)
How many unlicensed staff times the numbers of hours they work ( 7.5 hours)o Previous days census
Review and distribution daily and weekly missed punch reports
Prepares documentation for supervisors related to shift deviations
Complete system deviations or prepare list for supervisor
Support central supply with the collection of unit par-level sheets.
Assemble weekly order for unit manager pick up.
Submit via eamil weekly stock room replenishment order.
Applies C.A.R.E customer service approach in all aspects of job.
Actively supports commitment to providing C.A.R.E service on all quality objectives, with an emphasis on continual improvement.
Adheres to all company policies, procedures, and standards of conduct.
Reports to the appropriate managers any known or suspected violations of policy and procedures, regulations or standards of conduct.
Performs additional duties as assigned.
Make transportation appt. for resident appointments.