Massachusetts Veterans Jobs

Description We are offering a long-term contract employment opportunity for an Executive Assistant located in Gardner, Massachusetts, United States. The role is integral to our operations, necessitating a detail oriented who can manage calendars, support multiple executives, handle documents, and oversee expense reporting among other responsibilities.

Responsibilities:

• Manage executive schedules, ensuring smooth and efficient calendar operations.

• Provide comprehensive support to multiple executives, facilitating seamless workflow.

• Oversee document handling tasks such as obtaining signatures and using DocuSign.

• Manage and coordinate FedEx shipments as necessary.

• Handle expense reporting, ensuring accurate and timely submission of reports.

• Oversee the management of spreadsheets, ensuring data accuracy and organization.

• Order supplies as required, ensuring optimal office operations.

• Manage meetings, including scheduling, setup, and coordination of necessary materials.

• Employ strong communication skills to effectively correspond with various internal and external stakeholders.

• Utilize skills in coordinating meetings and conference calls to ensure smooth communication within and outside the organization. Requirements • Minimum of 2 years of experience in an Executive Assistant role or similar position

• Proficiency in Calendar Management, ensuring all appointments and meetings are scheduled and updated

• Excellent Communication skills, both verbal and written, with the ability to interact professionally with all levels of staff and external contacts

• Experience in coordinating and facilitating Conference Calls, ensuring all necessary participants are present and informed

• Ability to handle Correspondence, managing both incoming and outgoing communications efficiently

• Familiarity with DocuSign or similar electronic signature platforms to expedite document signing processes

• Experience in coordinating Meetings, including scheduling, sending reminders, and preparing necessary materials

• Proficiency in Expense Reporting, ensuring all expenditures are accurately recorded and justified

• Ability to work independently and prioritize tasks in a fast-paced environment

• High level of discretion and confidentiality due to the sensitive nature of the role

• Proficiency in using Microsoft Office Suite including Word, Excel, and PowerPoint.

• Strong organizational and multitasking abilities

• Attention to detail and problem-solving skills.

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .