Job Information
Witman Properties Landscape Administrative Assistant in Holyoke, Massachusetts
Witman Properties is a growing company and is in need of an administrative assistant for the landscaping department. Prior experience in landscaping or property management is not necessary but experience in data entry, or administrative work is necessary. This is a full time position of 40 hours a week. The working hours are 8:00-4:30 Monday - Friday. The landscape administrator is an important position for the company that involves billing timesheets, mowsheets, prune sheets, spring clean up sheets, fall clean up sheets, landscaping budget plans, and trash removal. Responding to emails from other staff members or clientele. The landscape administrative assistant will also be responsible for reaching out to clientele with open balances that are overdue, preparing reports. Additional tasks may be added throughout employment. Workflow -Respond to emails from all staff members and clientele -Review and transcribe paper timesheets into billing system to prepare for billing **Compare to paper timesheets to field pictures that the technician took while in the field. ***To then compare the paper timesheet, to field pictures, and to what they put on the google sheet. -Transfer the data from the billing sheet to either quickbooks, or appfolio depending on the clients relationship with us. -Reaching out to receivables with open balances -Billing landscape budget plans -Billing all google sheet projects -Entering new customer data into quickbooks/google sheets. Platforms that we use: -Google Sheets -Google Docs -Quickbooks -Appfolio Compensation to start between \$17.00-\$19.00/hr, depending on experience. We offer PTO, health insurance, 4 paid holidays a year, and a relaxed work environment. Please submit resume and references to adamd@witmanproperties.com for consideration.