Massachusetts Veterans Jobs

Purpose and Scope:

This hybrid role combines project coordination, communication and executive support, focusing on special projects and high-level administrative tasks. The ideal candidate will be a highly organized and detail-oriented individual with a strong ability to multitask and prioritize. The role will involve managing special projects, providing support to executive leadership such as travel and schedule coordination, and coordinating cross-functional teams. This role also includes assisting in organizational-wide communications and supporting project change management and communication.

Principal Duties and Responsibilities

Project Coordination:

• Assist in the monitoring of projects

• Support tracking of project timelines, milestones, and deliverables

• Coordinate with Chief of Staff and Project Leads to ensure project success

• Utilize project management tools to track and report out progress

• Support the development of long-term strategic project plans

Communication:

• Assist in writing of organizational communications

• Support project communication efforts

• Support major project change management documentation and coordination

• Develop and maintain all organizational charts

Executive Support:

• Provide high-level administrative support to executive leadership team

• Manage complex calendars (in outlook), schedule meetings, and coordinate travel arrangements

• Prepare and edit correspondence

• Handle confidential information with discretion

• Coordinate and manage logistics for on-site meetings, off-site meetings, conferences, and events

• Support Chief of Staff in creation and distribution of presentations and agendas for Extended Leadership team

• Assist with special projects and ad-hoc requests

Qualifications

• Bachelor's degree in Business Administration, English, Communications or a related field preferred

• 1-3 years of experience in project coordination or administrative support or equivalent experience

• Excellent executive communication skills

• Superior organizational and time management skills: Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace.

• Excellent written and verbal communication skills: Strong written and verbal communication skills to interact with diverse stakeholders, including executives, technical staff, and external clients.

• Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to work independently and as part of a team

• Detail-oriented and able to multitask: Meticulous attention to detail to ensure accuracy in all tasks and documents.

• Familiarity with collaboration tools such as Teams for effective communication.

• Strong problem-solving and decision-making skills

• Ability to adapt to changing priorities and deadlines

Desired Skills

• Knowledge/proficiency of project management software (e.g. Trello, Microsoft Project) to assist with tracking and organizing tasks

• Basic knowledge of Information Technology organizations and tools

• Problem-Solving Skills: Ability to identify and resolve issues proactively.

• Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with team members and external stakeholders.

• Initiative: Proactive approach to tasks and identifying opportunities for improvement.

• Technical Writing: Ability to write clear and concise technical documents, such as meeting minutes, reports, and presentations.

This role offers a unique opportunity to contribute to both strategic IT initiatives and executive support functions. The ideal candidate will be a self-starter with a strong work ethic and a passion for technology.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.