MIT Lincoln Laboratory Office Assistant in Lexington, Massachusetts

Group 89— Quantum Information and Integrated Nanosystems Group

The Quantum Information and Integrated Nanosystems Group conducts quantum information science research from a shared foundation of innovative control-signal design, outstanding fabrication tools, and well-equipped measurement infrastructure. The group has a broad range of experimental and prototyping activities. The group's quantum information science activities include the development of superconducting and trapped-ion qubits and quantum sensing with nitrogen-vacancy (NV) centers in diamond. In addition, the group has robust capabilities in classical superconducting circuits, complementary metal-oxide semiconductor (CMOS) design and fabrication, and integrated photonics. These component technologies are used in synergy with quantum information science demonstrations, as well as in standalone applications that include beyond-CMOS circuit technologies, energy-starved sensors, compact optical communication and laser radar transceivers, and microwave photonic signal processing.

Job Description

The Quantum Information and Integrated Nanosystems Group is seeking a professional and experienced individual for an Office Assistant position in a busy and dynamic group. The successful candidate will work with the Group Administrative Assistant and Group Business Manager to prioritize purchasing workflow for approximately 110+ group members. Primary responsibilities include entering and tracking purchases using SAP Enterprise Application, electronic catalogs and Laboratory-issued procurement cards. The assistant will update and maintain a database to track all procurement card orders from start to finish. The assistant will have regular interaction with both internal personnel and external vendors requiring a professional and pleasant demeanor and will provide guidance to group members in relation to Laboratory policies and requirements. The assistant will be involved with scheduling conference rooms, answering phones, distributing mail, ordering office supplies, processing purchase order close-outs, and other ad hoc requests as needed. This role will also serve as a backup Group Resource for ship orders, meeting planning and other tasks as needed.

The hours for this position are 8:30am to 5pm, Monday through Friday.

This position is for a 2-year appointment


• High school graduate or equivalent with 2.5 years of directly related experience required. Post high school education will count toward experience.

• Extensive experience with PC operation and proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Familiarity with SAP is preferred.

• Ability to demonstrate effective and productive administrative skills, attention to detail, must be well-organized and able to prioritize multiple complex tasks in a high-volume environment with minimal supervision.

• Must have a record of successfully working in a team environment and be able to demonstrate effective methods of collaboration and interaction with all levels of Laboratory personnel as well as Sponsors in a professional and courteous manner.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.