MIT Lincoln Laboratory Recruiting Administrator in Lexington, Massachusetts

The Human Resources Department is customer focused in the design and delivery of services to employees, managers, and candidates. Services include the oversight of MIT Lincoln Laboratory's recruiting programs, including college recruiting, summer undergraduate and graduate programs, and student co-op programs. Additionally, the department supports the Laboratory's diversity and inclusion efforts, manages training and career development, and administers compensation and performance management systems. The department also provides benefits counseling and administration, supports employee and labor relations programs, and manages Human Resources Information System data and applications.

Recruiting Administrator

This position will provide overall support and recruiting coordination for a highly visible and high volume campus recruiting program as well as provide recruiting support for experienced hires for a cutting edge and innovative research and development center that is part of MIT.

Primary responsibilities include the following:

Campus recruiting (year round involvement with peak activities from July to Nov and Jan to March):

  • Coordinate scheduling of on-campus information sessions, career fairs, technical conferences and interview dates at nationwide campuses, requiring extensive interaction with on-campus contacts and active liaison with internal campus recruiting contacts.

  • Packing and shipping of recruiting material for on-campus events and maintaining inventory of recruitment displays, collateral materials, and other supplies

  • Ensure timely posting of full-time, summer and co-op positions on campus websites and assist in prescreening candidates for on-campus interviews.

  • Provide training as needed to campus representative in the applicant tracking system and other campus recruitment processes.

Student Programs (year round involvement with peak activities from April to Aug):

  • Coordinate interview scheduling, travel arrangements, employment offer preparation, offer/acceptance and decline tracking, employment folder and record preparation and onboarding for student employees.

  • Oversee completion and recording of employment paperwork, including I-9 forms and E-verify tracking

  • Participate in organizing luncheons, division presentations, orientations, final presentations and general student activities.

  • Maintain centralized tracking and reporting of student employee and supervisor final feedback and evaluations, schedule exit interviews, process end of term paperwork and

  • Develop and maintain systems for reporting on trends in student employment such as program volume, diversity, demographics and other metrics.

Experienced Recruiting Support:

  • Provide on-going recruiting support to assigned Division(s) and Department(s) during off-peak college recruiting cycle.

  • Assist with interview scheduling and other general HR support for assigned Division(s)and Department(s).

Position Requirements:

  • Bachelor’s Degree preferred, applicable experience may substitute for degree, including a minimum of three years of experience that includes time in a high volume administrative role that has required extensive internal and external contact.

  • Experience supporting recruitment activities to include utilization of applicant tracking systems is desirable.

  • Demonstrated experience in preparing and maintaining detailed accurate tracking systems and reports is necessary.

  • Strong organizational skills, attention to detail, ability to effectively shift priorities while maintaining time/schedule sensitivity, planning for cyclical work, and working with sensitive information are all equally essential to success in this role. Excellent verbal and written communication skills.

  • Strong proficiency with Outlook, Excel, Power Point and MS Word.

  • The ability to obtain and maintain government (DoD) clearance.

Experience with applicant tracking systems and social media sites preferred. SAP SuccessFactors is a plus.

For Benefits Information, click

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

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