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CareWell Urgent Care Regional Registration Clerk in Lexington, Massachusetts

Job Title:  Regional Registration Clerk - Cambridge, Peabody, Tewksbury, and Lexington, MA


Job Summary: Our Traveling Registration Clerk receives and registers patients arriving via patient walk in, gathering demographic and insurance information. Also assists patients with financial information, accepting and processing copays.


Duties and Responsibilities: Traveling Registration Clerk - tasks include but are not limited to:

  • Greet patients in a positive and helpful manner

  • Provide information and assistance as needed

  • Obtaining accurate demographic and insurance information then verifying insurance coverage for all patients

  • Using the computer system, generate fee slips for patients, review information for accuracy and instructions

  • Provide necessary forms to patients for completion and signatures. Ensure all registration fields are filled in completely and scanned into the patient’s chart

  • Keep patients informed of their account information

  • Notify staff when patients are ready to be seen

  • Collect payments, insurance co-pays, and PDRX charges

  • Coordinate patient care or patient records with other clinic locations when necessary

  • Gather reports from referrals and prior authorizations

  • Be familiar with all locations, hours, directions

  • Answer telephone calls, record messages for other staff and deliver messages

  • Perform various duties such as photocopying forms, reports and patient information, faxing forms and charts.

  • Perform daily filing of charts and records to ensure excellent organization in patient records

  • Maintain various logs of daily activities including patient count and financial transactions to prepare monthly tallies of operating activity.

  • Audit and balance all financial transactions to ensure accurate daily deposits

  • Distribute mail

  • Maintain an adequate level of office supplies and necessary forms as needed to ensure smooth department operations

  • Provide positive team support for all personnel and department.


    Skills and Qualifications:

  • Maintain a neat, tidy, clean and organized work area including patient waiting area.

  • (Morning shift) Prepare the patient waiting area and reception work area for patients every morning (includes making sure the Keurig is filled and ready to go)

  • Identify areas where processes can be improved to provide outstanding patient care, increase quality, contain costs, and improve service (giving information to billing supervisor monthly)

  • Report any problems or concerns to the center manager and billing supervisor

  • Adhere to professional expectations and guidelines in handbook

    Key Competencies:

  • Strong interpersonal and communication skills

  • Ability to maintain confidentiality

  • Be organized with attention to detail

  • Engaging, calm under pressure, and able to handle all types of patient engagement

  • Be able to balance speed and accuracy

  • Demonstrated good judgement, initiative, and patient interaction skills

    Education & Experience:

  • High school diploma or equivalent

  • 1-3 years of customer service experience in a medical practice or retail environment

  • Proficient in MS Office programs such as Word, Excel, and SharePoint

  • Experience with Athena, DocuTap and/or When2Work is preferred, but not required

    Supervisory Responsibility: This role has no supervisory responsibilities.


    Work Environment:  This job operates in a medical office setting and includes possible exposure to communicable diseases, toxic substances, medical preparations, and other conditions common to a clinic environment.


    Physical Demands:  This position entails a high level of work performed at a computer terminal throughout the day as well as the regular use of a telephone or headset equipment. On a regular basis, incumbent frequently performs repetitive motions at a computer terminal and is subject to prolonged sitting. Occasionally, eye hand coordination is required to operate office equipment. As this position involves contact with the public in a medical environment incumbent may periodically experience moderate levels of stress.


    Position Type and Expected Hours of Work: This is an hourly, non-exempt position that ranges based on PT or FT. This traveling role supports multiple centers within the region all of which operate (7) days per week, 8AM to 8PM. For full-time, hours are 8am-8pm, 3 days a week with a rotating weekend shift. Part-time hours are 8am-8pm, 1-2 days per week.


    Travel: Travel is required to and from centers within the assigned regional territory. These are typically, but not guaranteed to be within, a 50-mile radius of one another. Mileage is reimbursed when travel happens outside of the assigned territory.


    We are an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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