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Eastern Bank Administrative Coordinator IV in Lynn, Massachusetts

When you join Eastern Bank, you join the largest and oldest mutual bank in the country. We pride ourselves in having knowledgeable and experienced professionals that can provide the expertise, personal attention and service our customers deserve.

As the fourth-largest full-service commercial bank in Greater Boston, we are able to offer you unique opportunities for career growth throughout the organization, as well as a competitive compensation and benefits program.

As an inclusive company, we work to ensure that our valued employees are treated fairly, recognized for their individuality, and encouraged to reach their fullest potential. These values have earned us a reputation as a great place to work and provide a strong reason why you should consider a career with us.

Procurement: With the Purchasing Module (Oracle)

  • Purchase Requisitions: reviews and obtains required documentation according to the Purchasing Policy

  • Purchase Requisitions prepares to initiate the Workflow Approval Process

  • Create purchase order according to procedure

  • Process invoices allocating costs to correct budgeted cost centers and GL accounts.

  • Ensures purchase order files including purchase order, receipts, requisition, quotes, risk management requirements and related requirements according to the Purchasing Policy are attached to the files

  • Reconcile monthly allocation account 19050

  • Customer Service Support

Contract Management

  • Review enterprise wide contracts to ensure compliance with the purchasing policy.

  • Obtain required quotes, justifications, legal review, risk management review, approvals according to the Purchasing Policy.

  • Enters contracts and all documents in the Cobblestone System.

  • Administers and follow up with contract expiration and Certificate of Insurance reminders

  • Maintains and updates contracts in Cobblestone

Corporate Responsibility

  • Supports AVP obtaining and inputting minority vendor tracking to monitor and obtain spend enterprise wide with minority vendors

  • Supports AVP obtaining and inputting sustainable initiatives in the scorecard

  • To undertake any other duties as necessary with the purchasing department

Education and Experience:

High School Education combined with purchasing work experience

Skills/Knowledge:

  • Basic knowledge of the principles of budgeting and procurement.

  • Skill in using a personal computer, data management, spreadsheet and word processing software in performing duties.

  • Ability to organize and juggle multiple priorities; ability to communicate effectively with co-workers and vendors, both orally and in writing.

  • Ability to plan, organize and work according to priorities established schedules and deadlines.

  • Effective facilitation and personal interaction skills appropriate to achieving objectives.

  • Ability to assemble, organize and present statistical, financial or factual information derived from a variety of sources.

  • Ability to analyze administrative problems and adopt an effective course of action.

  • Ability to implement and evaluate new and/or revised methods, procedures and performance standards

  • Ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.

Organization: EB Corp Primary Business Unit

Title: Administrative Coordinator IV

Location: MA-Lynn-Lynn 195 Market Street

Requisition ID: 04720

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