Job Information
Mystic Valley Regional Charter School K-8th Grade Administrative Support in Malden, Massachusetts
Description
The Assistant to the Assistant Director is responsible for helping the Assistant Director and lower school administrative team to more effectively and efficiently accomplish the school’s mission and annual goals. Additional responsibilities include the oversight of select school-wide administrative support efforts.
Primary Duties and Responsibilities Lower School Administrative Support Management of Main Office
Through interaction with staff and students, report issues of concern to relevant assistant director and/or school administration
Assists in providing disciplinary intervention when appropriate
Ensure students in office for behavioral reasons remain quiet and on task, completing assignments sent by the teacher
Providing alternative work in the event the student doesn’t arrive with an assignment or refuses to complete that assignment
Proactively communicates results of minor to moderate office visits to relevant teacher(s) and parents
Evaluates and determines whether an office visit resulted from a minor to moderate infraction, or a more severe infraction and whether that infraction requires the attention of the Assistant Director
Collect uniform infraction forms, assign consequences as necessary for mild to moderate infractions
Is knowledgeable in all school policies and procedures and enforces them when necessary
Screen phone calls, mail, and visitors, and directs them to the appropriate resource
Facilitates dialogue between teachers and the assistant director
Project Management and Execution
Facilitate the projector check-out process
Manage building locker space and remedy issues that may arise
Manages and completes administrative projects, as assigned by the leadership team, including but not limited to:
Mailing attendance notices
Mailing suspension notices
Mailing additional academic documents, when requested
Academic concern meetings
Preparation of school reports
Student incentive programs
Monitor faculty/staff sign-in/out sheet and bring concerns to the attention of the assistant director
Accesses and manages the schedule and calendar for the relevant assistant director
Coordinates and monitors summer projects
Creates purchase orders in conjunction with the assistant director and oversees the process of submitting them to the business office
Assigning detentions and communicating attendance to detention proctor
Creates and submits IT and Facilities Help Desk tickets, as necessary within building
Provide periodic administrative support and coverage at before- or after-school events as needed
Sorting, filing, data collecting, distributing, organizing materials as necessary in conjunction with the assistant director
Complete projects for Assistant Director or other lower school administration as called upon
Manage the morning announcement process, in conjunction with school administration
- Knowledge and/or skills required for performance of the job
Ability to maintain a strong level of confidentiality and professionalism.
Excellent oral and written communication skills.
An ability to support and adhere to school policy and process.
Proven track record in assertively managing projects and ensuring others follow through on assigned tasks.
Excellent skills in Microsoft Office (or equivalent) proficiencies, particularly related to document formatting and advanced functions.
Proficient in utilizing the school’s Student Information Management System
Outstanding organizational and planning skills.
Problem solving and analytical abilities.
Strong attention to detail and accuracy.
Excellent judgment and decision-making skills.
Flexible and adaptable.
Collaborative and team centric.
12 month position.
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